Executive Assistant

Twenty Five South Realty; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Twenty Five South Realty in Mumbai is seeking an Executive Assistant to provide administrative and executive support to the Promoter. The role requires organisation, proactive communication, and discretion in a fast-paced real estate environment.

You will manage calendars, coordinate meetings and travel, prepare presentations and reports, and track actions across departments. A degree and 2–5 years of EA/PA experience are required, with strong MS Office skills.

Qualifications

• Graduate in any discipline; degree in Business Administration or related field preferred.
• 2-5 years of experience as an Executive Assistant or similar role.
• Excellent verbal and written communication skills.
• Strong organisational, coordination, and follow-up abilities.
• Proficiency in MS Office (Outlook, Excel, Word, PowerPoint).
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the Promoter's daily calendar, meetings, and appointments.
• Coordinate internal and external meetings with senior management and stakeholders.
• Draft emails, prepare responses, and ensure timely follow-ups on important matters.
• Coordinate domestic and international travel, flights, hotels, and itineraries.

Skills

Communication

Organization

Coordination

Follow-up

Discretion

Stakeholder-management

Multitasking

Education

Bachelor's degree

Tools

Outlook

Excel

Word

PowerPoint

Job description

Job Summary

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant to provide administrative and executive support to the Promoter. The role requires excellent communication, coordination, time-management, and follow-up skills, along with the ability to handle confidential information and manage multiple priorities in a fast-paced business environment.

Job Location- Chember

Key Responsibilities

• Calendar & Schedule Management: Manage the Promoters daily calendar, schedule meetings, coordinate appointments, and ensure effective utilisation of time.
• Meeting Coordination: Arrange internal and external meetings, coordinate with senior management and stakeholders, and ensure meeting logistics are handled efficiently.
• Email & Communication Management: Handle correspondence, draft emails, prepare responses, and ensure timely follow-ups on important matters.
• Travel Arrangements: Coordinate domestic and international travel, including flight bookings, hotel reservations, transportation, and itineraries.
• The role will involve frequent travel with the Promoter for business meetings, site visits, and other official engagements, as required.
• Follow-ups & Action Tracking: Track pending tasks, decisions, approvals, and commitments made during meetings, ensuring timely closure with the concerned departments.
• Cross-Functional Coordination: Liaise with department heads, internal teams, external consultants, vendors, and other stakeholders on behalf of the Promoter.
• Documentation & Reporting: Prepare presentations, meeting agendas, minutes of meetings, reports, and other business-related documents as required.
• Administrative Support: Manage expenses, reimbursements, document management, filing, and other administrative requirements of the Promoters office.
• Confidentiality & Discretion: Handle sensitive business information, documents, and communications with the highest level of confidentiality.
• Priority Management: Anticipate requirements, manage urgent assignments, and ensure critical matters receive timely attention.
• Event & Visitor Coordination: Coordinate business meetings, appointments, and visitor arrangements, ensuring a professional experience.
• Special Projects: Assist the Promoter with ad hoc assignments, research, presentations, and special projects as required.

Required Qualifications & Skills

• Graduate in any discipline; a degree in Business Administration or a related field will be preferred.
• 2-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role.
• Excellent verbal and written communication skills.
• Strong organisational, coordination, and follow-up abilities.
• Proficiency in MS Office, particularly Outlook, Excel, Word, and PowerPoint.
• Strong attention to detail and the ability to manage multiple tasks simultaneously.
• Professional demeanour with strong interpersonal and stakeholder-management skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills, initiative, and a proactive approach to work.
• Flexibility to manage changing priorities and time-sensitive assignments.