Executive Assistant

Palmonas; Koregaon Park; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

High-visibility role with Founder

Exposure to strategic decision-making

Job summary

Palmonas, a Pune-based demi-fine jewellery brand, seeks an experienced Executive Assistant to support the Founder. You will manage demanding schedules, coordinate meetings and travel, and handle confidential communications with discretion.

You are highly organised, professional, and adept at prioritising multiple priorities in a fast-paced environment, acting as a confident ambassador for the Founder's office.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant supporting senior leaders.
• Outstanding organisational and time management skills with excellent attention to detail.
• Exceptional written and verbal communication skills.
• Discretion, confidentiality, and professional integrity in handling sensitive information.

Responsibilities

• Provide comprehensive executive and administrative support to the Founder.
• Manage complex calendars, appointments, meetings, and travel arrangements, prioritising commitments effectively.
• Prepare and coordinate correspondence, reports, presentations, agendas, minutes, and other confidential documentation.
• Act as the primary point of contact for the Founders office, liaising professionally with internal teams and external partners.
• Plan and coordinate meetings, events, and leadership activities; attend meetings and prepare minutes; support committees as required.
• Maintain confidential records and ensure compliance with company policies and professional standards.
• Support activities outside standard working hours when required and undertake other duties as directed by the Founder.

Skills

Executive support

Calendar management

Travel coordination

Communication

MS Office

Tools

Microsoft Office

Job description

About Palmonas

Palmonas is a Pune-based demi-fine jewellery brand that makes premium-quality, everyday jewellery accessible to the modern Indian woman. Our pieces bring together contemporary design and fine craftsmanship, using materials such as surgical-grade stainless steel, 18k gold-tone plating, and sterling silver with gold vermeil. They are designed to tarnish-proof, waterproof, and skin-friendly.

About the Role

We are looking for an experienced, highly organised, and professional Executive Assistant to support the Founder at Palmonas. This is a key role that calls for exceptional organisational skills, sound judgement, discretion, and the ability to manage multiple priorities in a fast-paced environment.

As the first point of contact for the Founders office, you will act as a professional ambassador, building positive relationships with internal and external stakeholders while keeping the office efficient and confidential.

Key Responsibilities

Executive and Administrative Support

• Provide comprehensive executive and administrative support to the Founder.
• Manage complex calendars, appointments, meetings, and travel arrangements, prioritising commitments effectively.
• Prepare and coordinate correspondence, reports, presentations, agendas, minutes, and other confidential documentation.

Communication and Stakeholder Management

• Act as the primary point of contact for the Founders office, liaising professionally and diplomatically with internal teams and external partners.
• Maintain timely, high-quality communication on behalf of the Founder.
• Coordinate communication and workflow between the Founder, staff, and external organisations or stakeholders.
• Welcome visitors to the Founder’s office and ensure a courteous, professional experience.

Meetings, Events and Leadership Support

• Plan and coordinate meetings, events, and leadership activities.
• Attend meetings, prepare agendas and minutes, and support committees as required.

Confidentiality and Compliance

• Maintain confidential records and handle sensitive information with the highest level of discretion and integrity.
• Ensure compliance with company policies, procedures, and professional standards.

Flexibility

• Support activities outside standard working hours when required for operational needs.
• Undertake other duties appropriate to the role as directed by the Founder.

Who You Are

Experience and Skills

• Proven experience as an Executive Assistant or Personal Assistant supporting senior leaders
• Outstanding organisational and time management skills with excellent attention to detail.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office and other business technologies.

Personal Attributes

• Ability to manage multiple priorities and work effectively under pressure.
• High levels of professionalism, discretion, and confidentiality.
• Strong interpersonal skills and the confidence to engage with a diverse range of stakeholders.
• A proactive, flexible, and solution-focused approach.

What We Offer

• A high-visibility role working directly with the Founder.
• Exposure to strategic decision-making in a growing, fast-scaling consumer brand.