Executive Assistant

Walsons Facility Solutions; Jaipur; On-site; INR 600,000 - 900,000; Full time

Job summary

Walsons Facility Solutions in Jaipur seeks a proactive Executive Assistant to support the CEO. You will manage the CEO’s calendar, coordinate meetings with senior stakeholders, and oversee travel itineraries.

This role requires strong vendor negotiation, event planning, and preparation of agendas, minutes and reports, while handling confidential information with discretion. Hospitality or travel and tourism experience is preferred, and proficiency in MS Office (Outlook, PowerPoint, Excel, Word)

Qualifications

• Bachelor's degree in Business Administration, Hospitality, Travel & Tourism, or related field.
• Experience as Executive Assistant or Personal Assistant, or in a similar role.
• Hospitality or travel and tourism experience preferred.
• Experience in event coordination, vendor management, and commercial negotiations.
• Strong communication, organization, multitasking, and stakeholder management skills.
• Proficiency in MS Office, particularly Outlook, PowerPoint, Excel, and Word.

Responsibilities

• Manage the CEO's calendar, appointments, and priorities.
• Coordinate meetings with senior-level and other stakeholders.
• Manage domestic and international travel, accommodation, and itineraries.
• Plan and coordinate corporate events, conferences, leadership offsites, and client engagements.
• Manage vendors, negotiate rates, evaluate quotations, and ensure cost-effective services.
• Prepare meeting agendas, presentations, minutes, and follow-up action items.
• Handle executive correspondence, reports, expenses, invoices, and documentation.
• Coordinate with internal teams and external partners to support business priorities.
• Handle confidential information with discretion and professionalism.

Skills

Stakeholder management

Event coordination

Vendor negotiation

Communication

Organization

Multitasking

MS Office proficiency

Education

Bachelor's degree in Business Administration or related field

Tools

MS Outlook

PowerPoint

Excel

Word

Job description

Role Overview

The client is seeking a proactive and organized Executive Assistant to support the CEO. The ideal candidate will have strong executive coordination, stakeholder management, vendor negotiation, and event management skills. Experience in hospitality or travel and tourism is preferred.

Key Responsibilities

• Manage the CEOs calendar, appointments, and priorities.
• Coordinate meetings with senior-level and other stakeholders.
• Manage domestic and international travel, accommodation, and itineraries.
• Plan and coordinate corporate events, conferences, leadership offsites, and client engagements.
• Manage vendors, negotiate rates, evaluate quotations, and ensure cost-effective services.
• Prepare meeting agendas, presentations, minutes, and follow-up action items.
• Handle executive correspondence, reports, expenses, invoices, and documentation.
• Coordinate with internal teams and external partners to support business priorities.
• Handle confidential information with discretion and professionalism.

Required Qualifications & Skills

• Bachelors degree in Business Administration, Hospitality, Travel & Tourism, or a related field.
• 45 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Hospitality or travel and tourism experience preferred.
• Experience in event coordination, vendor management, and commercial negotiations.
• Strong communication, organization, multitasking, and stakeholder management skills.
• Proficiency in MS Office, particularly Outlook, PowerPoint, Excel, and Word.
• Professionalism, discretion, attention to detail, and ability to work in a fast-paced environment.

Working Days - 6 Days

Time - 10 to 5