Executive Assistant

GMR Group; India; On-site; INR 900,000 - 1,300,000; Full time

Job summary

GMR Group is seeking an Executive Assistant to the CEO to serve as a trusted strategic partner, offering comprehensive executive and operational support. The role focuses on managing the CEO Office, coordinating strategic initiatives, and driving AOP execution, with responsibilities for preparing presentations and dashboards for leadership reviews.

Responsibilities include tracking actions, preparing MoMs/ATRs, attending leadership meetings, and ensuring timely follow-up.

Qualifications

• MBA/PGDM from a reputed institution preferred.
• Bachelor’s degree in Business Administration, Management, Engineering, Commerce, or related discipline.

Responsibilities

• Provide executive and administrative support to the CEO and manage CEO Office operations.
• Coordinate strategic initiatives and drive AOP execution.
• Prepare insightful presentations and business dashboards for governance.
• Develop Minutes of Meetings (MoM) and Action Taken Reports (ATR).
• Track action items and ensure timely closure of commitments across departments.

Skills

Executive support

Stakeholder management

Dashboard reporting

Governance

Presentation skills

PMO

AOP tracking

Meeting minutes

Communication

Confidentiality

Education

MBA/PGDM

Bachelor's degree

Tools

MS Office

PowerPoint

Excel

BI Tools

Job description

Job Description:

JOB PURPOSE

The Executive Assistant to the CEO will serve as a trusted strategic partner, providing comprehensive executive, administrative, and operational support to the CEO. The role involves managing the CEOs office (not calendar management), coordinating strategic initiatives, driving Annual Operating Plan (AOP) execution, preparing business dashboards, facilitating stakeholder engagement, tracking action items, and ensuring seamless communication across internal and external stakeholders.

The incumbent will act as the CEOs representative in various forums, shadow the CEO during key meetings, prepare insightful presentations, and drive governance through effective follow-up and execution monitoring.

ORGANISATION CHART

CEO>>>> EA

KEY ACCOUNTABILITIES

Accountabilities:

• Support the CEO in the preparation, monitoring, and execution of Annual Operating Plans (AOP).
• Coordinate with functional heads to track key business deliverables and milestones.
• Consolidate performance reports against approved AOP targets.
• Monitor strategic initiatives and ensure timely closure of action items.
• Prepare periodic business reviews and strategic progress updates.
• Attend leadership meetings and strategic review sessions alongside the CEO.
• Prepare detailed Minutes of Meetings (MoM) and circulate them promptly.
• Develop and maintain Action Taken Reports (ATR) for all key meetings.
• Track commitments made by various departments and ensure timely completion.
• Escalate overdue actions and highlight execution risks to the CEO.

Key Performance Indicators:

• Timely tracking of AOP milestones.
• Percentage of strategic initiatives monitored and completed.
• Accuracy of business performance reporting.
• Timely circulation of MoMs.
• ATR closure percentage.

KEY ACCOUNTABILITIES - Additional Details

Key Accountabilities:

• Develop high-quality presentations for: Board meetings, Leadership reviews, Business updates, Strategy sessions
• Create business reports, briefing notes, speeches, and communication materials.
• Ensure all presentations are data-backed and aligned with organizational objectives.

KPIs:

• Quality and effectiveness of executive presentations.
• Turnaround time for preparing business reports.
• Positive feedback from leadership team.

EXTERNAL INTERACTIONS

• Aademic Advisors
• Business Partners and Clients
• Consultants and Service Providers
• Industry Bodies and Associations
• Educational Institutions and Academic Partners
• Regulatory and Government Authorities

INTERNAL INTERACTIONS

• CEO and CEO Office
• CXO’s of group companies.
• Leadership Team / Executive Committee
• Business Heads and Functional Leaders
• Technology & IT Team
• Legal & Compliance Team
• Corporate Communications Team
• All other departments

FINANCIAL DIMENSIONS

Consolidate performance reports against approved AOP targets.

OTHER DIMENSIONS

• Interacting and information gathering/sharing with top management balancing the personality of each members is the biggest challenge.
• High level of Emotional maturity, Integrity, Confidentiality in dealing with People across the group.
• Excellence communication & presentation skills.
• High level of computer literacy.

EDUCATION QUALIFICATIONS

• MBA / PGDM from a reputed institution preferred.

Bachelors degree in Business Administration, Management, Engineering, Commerce, or related discipline.

RELEVANT EXPERIENCE

• 3-5 years of experience in Executive Assistant, Chief of Staff, Business Planning, PMO, Corporate Strategy, or CEO Office roles.
• Experience in EdTech, Education, Consulting, Technology, or High-Growth Business environments preferred.

COMPETENCIES

• Personal Effectiveness
• Social Awareness
• Entrepreneurship
• Problem Solving & Analytical Thinking
• Planning & Decision Making
• Capability Building
• Strategic Orientation
• Stakeholder Focus
• Networking
• Execution & Results
• Teamwork & Interpersonal influence
• Cross Functional Integration (Practitioner)
• Strategic Initiatives Execution and Monitoring (Practitioner)
• Strategic Insight Development (Practitioner)
• Market Intelligence and Competitive Benchmarking (Practitioner)
• Business and Functional Knowledge (Practitioner)

Requirements: