Executive Assistant -

GMR Group; Delhi; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

GMR Group is seeking an Executive Assistant to the CEO to act as a trusted strategic partner, coordinating the CEO's office, driving AOP execution, and preparing insightful dashboards and presentations for governance forums.

The role involves shadowing key meetings, ensuring follow-up, and maintaining rigorous action-tracking with internal and external stakeholders. 3–5 years in EA/Chief of Staff roles is preferred.

Qualifications

• MBA / PGDM from a reputed institution preferred.
• Bachelor's degree in Business Administration, Management, Engineering, Commerce, or related discipline.
• 3-5 years of experience in Executive Assistant, Chief of Staff, PMO, Corporate Strategy, or CEO Office roles.
• Experience in EdTech, Education, Consulting, Technology, or High-Growth Business environments preferred.

Responsibilities

• Assist the CEO by coordinating strategic initiatives and preparing governance materials.
• Support AOP execution, monitor milestones, and track action items.
• Prepare insightful presentations and business dashboards for reviews.
• Facilitate stakeholder engagement across internal and external partners.
• Attend leadership meetings, take MoMs, and ensure timely distribution.
• Maintain ATRs and ensure timely closure of commitments.

Skills

Executive support

Strategic planning

PMO coordination

Governance & follow-up

Stakeholder management

Board & leadership presentation

Data analysis & reporting

Education

MBA / PGDM

Bachelor's degree in Business Administration/Management/Engineering/Commerce

Job description

Job Purpose

The Executive Assistant to the CEO will serve as a trusted strategic partner, providing comprehensive executive, administrative, and operational support to the CEO. The role involves managing the CEO's office (not calendar management), coordinating strategic initiatives, driving Annual Operating Plan (AOP) execution, preparing business dashboards, facilitating stakeholder engagement, tracking action items, and ensuring seamless communication across internal and external stakeholders.

The incumbent will act as the CEO's representative in various forums, shadow the CEO during key meetings, prepare insightful presentations, and drive governance through effective follow-up and execution monitoring.

ORGANISATION CHART

CEO>>>> EA

Key Accountabilities

• Accountabilities
• Key Performance Indicators
• Support the CEO in the preparation, monitoring, and execution of Annual Operating Plans (AOP).
• Coordinate with functional heads to track key business deliverables and milestones.
• Consolidate performance reports against approved AOP targets.
• Monitor strategic initiatives and ensure timely closure of action items.
• Prepare periodic business reviews and strategic progress updates.
• Timely tracking of AOP milestones.
• Percentage of strategic initiatives monitored and completed.
• Accuracy of business performance reporting.
• Attend leadership meetings and strategic review sessions alongside the CEO.
• Prepare detailed Minutes of Meetings (MoM) and circulate them promptly.
• Develop and maintain Action Taken Reports (ATR) for all key meetings.
• Track commitments made by various departments and ensure timely completion.
• Escalate overdue actions and highlight execution risks to the CEO.
• Timely circulation of MoMs.
• ATR closure percentage.

KEY ACCOUNTABILITIES - Additional Details

• Key Accountabilities
• KPIs
• Develop high-quality presentations for: Board meetings, Leadership reviews, Business updates, Strategy sessions
• Create business reports, briefing notes, speeches, and communication materials.
• Ensure all presentations are data-backed and aligned with organizational objectives.
• Quality and effectiveness of executive presentations.
• Turnaround time for preparing business reports.
• Positive feedback from leadership team.

EXTERNAL INTERACTIONS

Aademic Advisors

• Business Partners and Clients
• Consultants and Service Providers
• Industry Bodies and Associations
• Educational Institutions and Academic Partners
• Regulatory and Government Authorities

INTERNAL INTERACTIONS

CEO and CEO Office

• CXO’s of group companies.
• Leadership Team / Executive Committee
• Business Heads and Functional Leaders
• Technology & IT Team
• Legal & Compliance Team
• Corporate Communications Team
• All other departments

FINANCIAL DIMENSIONS

Consolidate performance reports against approved AOP targets.

Other Dimensions

• Interacting and information gathering/sharing with top management balancing the personality of each members is the biggest challenge.
• High level of Emotional maturity, Integrity, Confidentiality in dealing with People across the group.
• Excellence communication & presentation skills.
• High level of computer literacy.

Education Qualifications

• MBA / PGDM from a reputed institution preferred.

Bachelor's degree in Business Administration, Management, Engineering, Commerce, or related discipline.

Relevant Experience

• 3-5 years of experience in Executive Assistant, Chief of Staff, Business Planning, PMO, Corporate Strategy, or CEO Office roles.
• Experience in EdTech, Education, Consulting, Technology, or High-Growth Business environments preferred.

COMPETENCIES

• Personal Effectiveness
• Social Awareness
• Entrepreneurship
• Problem Solving & Analytical Thinking
• Planning & Decision Making
• Capability Building
• Strategic Orientation
• Stakeholder Focus
• Networking
• Execution & Results
• Teamwork & Interpersonal influence
• Cross Functional Integration (Practitioner)
• Strategic Initiatives Execution and Monitoring (Practitioner)
• Strategic Insight Development (Practitioner)
• Market Intelligence and Competitive Benchmarking (Practitioner)
• Business and Functional Knowledge (Practitioner)