Executive Assistant

startuphr.consulting; Gurugram District; On-site; INR 350,000 - 520,000; Full time

Job summary

StartupHR Consulting seeks an organized administrator to join our Gurugram office. The role spans Administration, HR Operations and Executive Support, ensuring smooth day-to-day office flow, calendar coordination, travel logistics and timely meetings and presentations.

You will coordinate vendors, maintain records and support compliance with SOPs. You will assist onboarding, attendance, payroll inputs and employee documentation, while serving as a professional first point of contact for staff

Responsibilities

• Manage day-to-day office administration and facility coordination.
• Coordinate meetings, calendars, travel arrangements and logistics.
• Manage vendors, office supplies and company assets.
• Maintain records, documentation and administrative compliance.
• Coordinate onboarding, induction and employee documentation.
• Maintain attendance, leave records and HRMS updates.
• Support recruitment scheduling and payroll inputs.
• Ensure compliance with HR policies and SOPs.
• Prepare meeting agendas, minutes and presentations.
• Track action items and follow up with stakeholders.
• Support leadership with reports, MIS and confidential correspondence.
• Serve as the first point of contact for employee concerns.
• Coordinate timely resolution of operational escalations.
• Facilitate conflict resolution professionally and confidentially.
• Escalate critical matters to management with recommendations.
• Maintain HR policies, SOPs, trackers and operational documentation.
• Support audit readiness and timely reporting

Job description

Administration

• Manage day-to-day office administration and facility coordination.
• Coordinate meetings, calendars, travel arrangements and logistics.
• Manage vendors, office supplies and company assets.
• Maintain records, documentation and administrative compliance.

HR Operations

• Coordinate onboarding, induction and employee documentation.
• Maintain attendance, leave records and HRMS updates.
• Support recruitment scheduling and payroll inputs.
• Ensure compliance with HR policies and SOPs.

Executive Support

• Prepare meeting agendas, minutes and presentations.
• Track action items and follow up with stakeholders.
• Support leadership with reports, MIS and confidential correspondence.

Employee Relations, Escalation & Conflict Management

• Serve as the first point of contact for employee concerns.
• Coordinate timely resolution of operational escalations.
• Facilitate conflict resolution professionally and confidentially.
• Escalate critical matters to management with recommendations.

Documentation & Compliance

• Maintain HR policies, SOPs, trackers and operational documentation.

Support audit readiness and timely reporting