Executive Assistant

Cvent, Inc.; Gurugram District; On-site; INR 300,000 - 450,000; Full time

Job summary

Cvent, Inc. is seeking an experienced administrative professional to support executives at our India office in Gurgaon. The role involves calendar management, travel coordination, expense processing, and project assistance, with a strong emphasis on accurate handling of confidential documents.

The ideal candidate will have 1+ years in admin support, excellent communication, and the ability to work under pressure within a collaborative, cross-functional team in a fast-paced environment.

Qualifications

• 1+ years’ experience supporting at the administration level.
• Experience creating PowerPoint presentations & Excel spreadsheets.
• Strong knowledge of MS Office, including Word and Outlook.
• Experience scheduling travel arrangements for management.
• Excellent communication skills.
• Must be a team player and able to perform under pressure.
• Ability to coordinate in a team environment with managers, team members and external clients.

Responsibilities

• Calendar/schedule management.
• Expense report assistance.
• Travel research/booking/changing.
• Helping team members with projects.
• In difficult situations finding meeting rooms and coordinating with others to move rooms.
• Backup for EA team when any member is on vacation.
• Scheduling large meetings (All hands/Town Halls) and ensuring rooms are set at India office.
• Logistics for execs visiting India office and coordinating meetings.
• Infrastructure management including technology and workstations.
• Documentation of monthly office expenses and coordination with payables team.
• Maintenance of all office-related documents including confidential files.

Skills

Calendar management

Travel coordination

Communication skills

Team collaboration

Pressure handling

Tools

PowerPoint

Excel

MS Office

Job description

Overview:

Cvent is a leading meetings, events, and hospitality technology provider with more than 5,500+ employees and ~30,000 customers worldwide, including 60% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. In short, we’re transforming the meetings and events industry through innovative technology that powers human connection. Headquartered in Tysons Corner, Virginia, Cvent (formerly NYSE: CVT) was acquired by Blackstone and Vista for $4.6B in 2023. Cvent's strength lies in its people, fostering a culture where everyone is encouraged to think like entrepreneurs, taking risks and making decisions confidently. We value diverse perspectives and celebrate differences, working together with colleagues and clients to build strong connections. Cvent is redefining the meetings and events industry through technology that advances human connection.

AI at Cvent: Leading the Future

Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At Cvent, we’re committed to continuous learning and adaptation—AI isn’t just a tool for us, it’s part of our DNA. We’re looking for candidates who are eager to evolve alongside technology. If you love to experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you’ll thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering exceptional results while relying on the human judgment and creativity that drive real innovation. Throughout our interview process, you’ll have the chance to demonstrate how you use AI to learn, iterate, and amplify your impact. If you’re excited to be part of a team that’s leading the way in AI-powered collaboration, we’d love to meet you.

In This Role, You Will:

• Calendar/schedule management
• Expense report assistance
• Travel research/booking/changing
• Helping team member with projects
• In difficult situations finding meeting rooms/coordinating with other people to move rooms
• Backup for EA team when any team member is not around (reply to EA Distro list when on vacation)
• Scheduling large meetings (All hands/Town Halls) and making sure rooms are set at India office
• Logistics for respective execs visiting India office/work with the team to schedule meetings
• Infrastructure management including technology, workstations etc.
• Documentation of monthly office expenses received electronically and coordination with payables team.
• Maintenance of all office related documents including confidential files.

Here’s What You Need:

• 1+ years’ experience supporting at the administration level
• Experience assisting management with the creation of PowerPoint presentations & excel
• Strong knowledge of MS Office, including Word, and Outlook
• Experience scheduling travel arrangements for management
• Excellent communication skills
• Must be a team player & should be able to perform under pressure
• Ability to coordinate and function in a team environment comprising managers, team members and external clients. Foster good working relationships in and across group locally as well as internationally.
• Must be able to work under minimal direction in evaluating needs and requirements demonstrating great office ethics.