EXECUTIVE ASSISTANT

Lepton Software; Gurugram District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Lepton Software is seeking an Executive Assistant to the CEO to provide high-quality, discreet support in a fast-paced environment. You will manage calendars, travel, and day-to-day scheduling with a high degree of ownership and professionalism.

The role requires exceptional English communication, strong time-management skills, and the ability to handle sensitive information with discretion. You will liaise with the Founder's Office and senior leaders to ensure smooth operations.

Qualifications

• Bachelor's degree in any discipline from a reputed university.
• 2–7 years of experience in an executive assistant, administrative, or personal assistant role, ideally supporting senior leadership.
• Proven experience managing complex calendars and end-to-end travel logistics.
• Exceptional verbal and written English communication skills.

Responsibilities

• Manage the CEO's calendar, travel, and day-to-day schedule with precision.
• Schedule, confirm, and send reminders for meetings, calls, and events.
• Book flights, trains, hotels, and transportation; prepare itineraries including visa requirements.
• Maintain a structured task tracker and coordinate with Founder's Office for follow-ups.
• Assist with expense tracking, reimbursements, and vendor coordination related to the CEO's schedule.

Skills

Calendar management

Travel coordination

English proficiency

Discretion

Time management

Attention to detail

Education

Bachelor's degree

Tools

Google Workspace

MS Office

Travel booking platforms

Expense tools

AI tools

ChatGPT

Copilot

Job description

Lepton Software is a leading provider of Location Intelligence, Smart Mapping, and GIS-based software solutions, empowering enterprises across Telecom, BFSI, Government, Retail, and Automotive sectors.

With over 25+ years of expertise, Lepton delivers innovative geospatial products, network planning solutions, and enterprise-grade digital transformation services across global markets. Our culture encourages ownership, collaboration, continuous learning, and customer-centric innovation.

(A) JOB SUMMARY

The Executive Assistant to the CEO will work directly with the CEO, providing high-quality support. This is a high-trust, high-responsibility role best suited for individuals who are extremely organized, discreet, proactive, and calm under pressure. The Executive Assistant will manage the CEO's calendar, travel, and day-to-day schedule, ensuring seamless execution of the CEO's daily life.

Calendar & Schedule Management

• Manage and maintain the CEO's daily, weekly, and monthly calendar with precision.
• Schedule, confirm, and send reminders for internal and external meetings, calls, and events.
• Proactively resolve scheduling conflicts and communicate updates to relevant stakeholders.

Travel Planning & Coordination

• Book flights, trains, hotels, and ground transportation for the CEO's domestic and international travel.
• Prepare detailed travel itineraries, including visa requirements and logistics.
• Manage last-minute changes to travel plans and ensure contingency arrangements are in place.
• Coordinate with travel vendors to ensure cost-effective and timely arrangements.

Reminders & Task Tracking

• Send timely reminders to the CEO for upcoming meetings, deadlines, and commitments.
• Maintain a structured task tracker for pending and completed CEO action items.
• Coordinate with the Founder's Office and department heads on scheduling-related follow-ups.

General Administrative Support

• Assist with expense tracking, reimbursements, and vendor coordination related to the CEO's schedule.
• Coordinate with drivers, household staff, or vendors for personal logistics as needed.
• Step in on ad hoc administrative tasks to keep the CEO's day running smoothly.

(C) QUALIFICATION & SKILLSET

Core Skills

• Bachelor's degree in any discipline from a reputed university.
• 2–7 years of experience in an executive assistant, administrative, or personal assistant role, ideally supporting senior leadership.
• Proven experience managing complex calendars and end-to-end travel logistics.
• Exceptional verbal and written English communication skills.

Tools

• Proficiency in Google Workspace (Gmail, Calendar, Docs) and MS Office Suite.
• Comfortable using travel booking platforms and expense tools.
• Openness to using AI tools (ChatGPT, Copilot, or similar).
• Extremely detail-oriented with strong time management and multitasking abilities.
• High emotional intelligence and ability to work calmly under pressure.
• Discretion, integrity, and a high degree of professionalism are non-negotiable.
• Available for occasional off-hours support given the nature of executive schedules.

Nice-to-Have

• Prior experience supporting a founder/CEO in a startup environment.
• Experience coordinating international travel and visas.

WHY THIS ROLE MATTERS

• Direct, trusted working relationship with the CEO.
• High-ownership role at the center of the CEO's day-to-day operations.
• Exposure to high-stakes scheduling, travel, and coordination at the leadership level.

WHY JOIN LEPTON SOFTWARE

• Fast-paced, growth-focused environment.
• High-trust role with direct access to company leadership.