Executive Assistant

Esskay Beauty; Gurugram District; On-site; INR 500,000 - 900,000; Full time

Job summary

Esskay Beauty Resources Pvt. Ltd. is seeking an experienced Executive Assistant to support the Director with calendar management, meeting coordination, and confidential communications. You will track action points, coordinate approvals, and prepare MIS reports to keep leadership informed.

The role demands strong MS Office / Google Workspace skills, flawless organization, and the ability to multitask across HR, Finance, Sales, and Operations teams with discretion and professionalism.

Qualifications

• Excellent communication and interpersonal skills.
• Strong coordination and follow-up ability.
• Time management and prioritization.
• Advanced MS Office / Google Workspace skills.
• Professionalism and discretion.
• Ability to multitask and work under pressure.

Responsibilities

• Calendar & Schedule Management — manage Directors calendar, meetings, travel plans and priorities.
• Meeting Coordination — schedule meetings, prepare agendas, track action points.
• Executive Communication — handle emails, calls and messages with confidentiality.
• Follow-up & Task Tracking — follow up with heads of departments on tasks.
• Management Approval Coordination — coordinate approvals and documents via processes.
• MIS & Reporting — prepare reports, presentations, dashboards and updates.
• Travel Management — plan flights, hotels, transport and itineraries.
• Documentation & Record Management — maintain confidential documents and records.
• Cross-Functional Coordination — collaborate with HR, Finance, Sales, Operations, Marketing.
• Event & Meeting Support — assist management meetings and official events.
• Confidentiality & Discretion — maintain strict confidentiality of discussions.
• Executive & Administrative Assistance — provide priority-driven support to the Director.

Skills

Communication

Interpersonal skills

Coordination

Time management

MS Office

Google Workspace

Executive etiquette

Discretion

Multitasking

Tools

MS Office

Google Workspace

Job description

Esskay Beauty Resources Pvt. Ltd.

Key Responsibilities

KPI / Measurement

1. Calendar & Schedule Management

Manage Directors calendar, meetings, appointments, travel plans and priorities.

100% calendar accuracy; zero avoidable scheduling conflicts

2. Meeting Coordination

Schedule meetings, prepare agendas, coordinate participants, take minutes and track action points.

Timely meeting coordination and 100% action-point tracking

3. Executive Communication

Handle emails, calls, messages and communication on behalf of the Director with confidentiality and professionalism.

Timely response and communication accuracy

4. Follow-up & Task Tracking

Follow up with department heads and stakeholders on tasks assigned by the Director and provide regular updates.

Tasks closed within agreed timelines

5. Management Approval Coordination

Coordinate approvals, documents and requests requiring Director/Management intervention through defined processes/FMS.

Timely completion of approvals; minimum pending items

6. MIS & Reporting

Prepare and consolidate reports, presentations, dashboards and business updates required by the Director.

Accuracy and timely submission of reports

7. Travel Management

Plan and coordinate flights, hotels, local transportation, itineraries and other travel requirements.

Smooth execution with zero avoidable travel issues

8. Documentation & Record Management

Maintain confidential documents, records, presentations and important correspondence in an organized manner.

100% document availability and confidentiality

9. Cross-Functional Coordination

Coordinate with HR, Finance, Sales, Operations, Marketing and other teams for management-related requirements.

Timely closure of cross-functional tasks

10. Event & Meeting Support

Support management meetings, conferences, business events and other official engagements.

Smooth execution as per requirement

11. Confidentiality & Discretion

Maintain strict confidentiality of management discussions, business information and sensitive documents.

Zero confidentiality breaks

12. Executive & Administrative Assistance

Provide administrative and executive support to the Director as required, ensuring priorities are handled efficiently.

Timely completion and quality of support

Key Competencies

• Excellent communication and interpersonal skills


• Strong coordination and follow-up ability


• Time management and prioritization


• Advanced MS Office / Google Workspace skills


• Strong attention to detail


• Professionalism and discretion


• Ability to multitask and work under pressure


• Problem-solving and proactive approach


• Strong business communication and executive etiquette