Executive Assistant To Managing Director

Nandani Creation Limited; Jaipur; On-site; INR 600,000 - 750,000; Full time

Job summary

Nandani Creation Limited in Jaipur seeks an experienced Executive Assistant to manage the Directors calendar, coordinate meetings, prepare agendas, and ensure briefings before important engagements.

You will drive MIS reporting, dashboards in Excel, coordinate with sales, retail, e-commerce, and operations, and support travel, presentations, and confidential communications with a high degree of accuracy and discretion.

Qualifications

• Bachelors degree in Business Administration, Management, Commerce or a related field; MBA is an advantage.
• 4+ years of experience as an Executive Assistant, Management Assistant, MIS/Operations Executive or similar role.
• Experience in retail, e-commerce, fashion, D2C or a fast-paced business environment will be preferred.

Responsibilities

• Manage the Directors calendar, appointments, meetings and daily schedule.
• Coordinate internal and external meetings with relevant stakeholders.
• Prepare meeting agendas, discussion points and required documents.
• Record key decisions, action points and deadlines and follow up for closure.
• Ensure the Director is adequately briefed before important meetings.
• Coordinate with Sales, Retail, E-commerce, Marketplace, Warehouse, Marketing, Finance, HR and Operations teams.
• Follow up with department heads and managers on tasks, commitments and deadlines assigned by the Director.
• Maintain an action tracker and provide regular status updates to the Director.
• Escalate delays, operational issues and critical matters to the Director on time.
• Prepare and consolidate daily, weekly and monthly management reports.
• Track key business KPIs, sales performance, inventory, marketplace and D2C performance as required.
• Create Excel-based MIS, dashboards, Pivot Tables and management summaries.
• Support data analysis and provide relevant insights for management review.
• Coordinate with D2C, Shopify, marketplaces and retail teams for operational updates.
• Monitor sales, orders, returns, RTO, inventory and other business metrics when assigned.
• Follow up on critical marketplace, website, retail and warehouse-related issues.
• Coordinate with relevant teams for timely resolution of operational gaps.
• Draft professional emails, letters, notices, reports and management communications.
• Prepare presentations, business summaries and review documents for the Director.
• Maintain organized records of important documents, reports and management decisions.
• Handle confidential business and management information with complete discretion.
• Coordinate domestic travel, flight bookings, hotel arrangements and itineraries for the Director when required.
• Support planning and coordination for business events, store openings, meetings and management visits.
• Maintain travel schedules and ensure all required arrangements are completed on time.
• Support the Director on strategic, operational and special projects.
• Conduct research and prepare summaries or recommendations when required.
• Coordinate cross-functional projects and ensure timely completion of assigned deliverables.
• Take ownership of urgent and priority tasks assigned by the Director.

Skills

Executive support

MIS reporting

Calendar management

Vendor coordination

Excel & PowerPoint

Google Workspace

Communication

Confidentiality

Cross-functional coordination

Education

Bachelor's degree in Business Administration/related field

MBA (advantage)

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Google Workspace

Job description

Key Responsibilities

1. Calendar & Meeting Management

• Manage the Directors calendar, appointments, meetings and daily schedule.
• Coordinate internal and external meetings with relevant stakeholders.
• Prepare meeting agendas, discussion points and required documents.
• Record key decisions, action points and deadlines and follow up for closure.
• Ensure the Director is adequately briefed before important meetings.

2. Management Coordination & Follow-up

• Coordinate with Sales, Retail, E-commerce, Marketplace, Warehouse, Marketing, Finance, HR and Operations teams.
• Follow up with department heads and managers on tasks, commitments and deadlines assigned by the Director.
• Maintain an action tracker and provide regular status updates to the Director.
• Escalate delays, operational issues and critical matters to the Director on time.

3. Business Reporting & MIS

• Prepare and consolidate daily, weekly and monthly management reports.
• Track key business KPIs, sales performance, inventory, marketplace and D2C performance as required.
• Create Excel-based MIS, dashboards, Pivot Tables and management summaries.
• Support data analysis and provide relevant insights for management review.

4. E-commerce, Retail & Marketplace Coordination

• Coordinate with D2C, Shopify, marketplaces and retail teams for operational updates.
• Monitor sales, orders, returns, RTO, inventory and other business metrics when assigned.
• Follow up on critical marketplace, website, retail and warehouse-related issues.
• Coordinate with relevant teams for timely resolution of operational gaps.

5. Documentation & Presentation Support

• Draft professional emails, letters, notices, reports and management communications.
• Prepare presentations, business summaries and review documents for the Director.
• Maintain organized records of important documents, reports and management decisions.
• Handle confidential business and management information with complete discretion.

6. Travel & Event Coordination

• Coordinate domestic travel, flight bookings, hotel arrangements and itineraries for the Director when required.
• Support planning and coordination for business events, store openings, meetings and management visits.
• Maintain travel schedules and ensure all required arrangements are completed on time.

7. Special Projects & Executive Support

• Support the Director on strategic, operational and special projects.
• Conduct research and prepare summaries or recommendations when required.
• Coordinate cross-functional projects and ensure timely completion of assigned deliverables.
• Take ownership of urgent and priority tasks assigned by the Director.

Key Skills & Competencies

• Excellent communication and professional business writing skills.
• Strong organizational, coordination and follow-up skills.
• Advanced knowledge of Microsoft Excel, Word and PowerPoint.
• Working knowledge of Google Workspace and business communication tools.
• Strong analytical and problem-solving ability.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of confidentiality, integrity and professional discretion.
• Strong ownership, attention to detail and ability to work independently.
• Ability to coordinate effectively with senior management and cross-functional teams.

Qualifications & Experience

• Bachelors degree in Business Administration, Management, Commerce or a related field; MBA is an advantage.
• 4+ years of experience as an Executive Assistant, Management Assistant, MIS/Operations Executive or similar role.
• Experience in retail, e-commerce, fashion, D2C or a fast-paced business environment will be preferred.

Working Schedule

Working Days: Monday to Saturday
Weekly Off: Sunday
The role may require flexibility beyond standard working hours depending on management meetings, business requirements, travel or urgent priorities.

Key Performance Expectations

• Timely completion and follow-up of management action items.
• Accuracy and timeliness of MIS and management reports.
• Effective coordination across departments.
• Proactive identification and escalation of critical issues.
• Professional handling of confidential information.
• Strong responsiveness and ownership of assigned tasks.