Executive Assistant

Team Pumpkin; Delhi; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Team Pumpkin in Shahpur, Delhi is seeking an organized Executive Assistant to the Chief Marketing Officer. The role focuses on providing comprehensive administrative and strategic support, ensuring smooth day-to-day operations, effective communication, and timely execution of key initiatives.

The ideal candidate will handle confidential information with discretion, multitask efficiently, and collaborate with cross-functional teams to drive operational efficiency and project delivery.

Qualifications

• Bachelor's degree in a related field is required.
• 2–5 years of experience as an EA/PA supporting senior leadership.
• Excellent verbal and written communication skills.
• Strong organizational, time-management, and confidentiality practices.

Responsibilities

• Manage the CMO's calendar, meetings, and travel arrangements.
• Prioritize daily activities to maximise productivity.
• Serve as the primary point of contact with internal and external stakeholders.
• Draft, proofread, and manage emails, presentations, and reports.

Skills

Communication skills

Organization skills

Discretion

Multitasking

Interpersonal skills

Education

Bachelor's degree in Business Administration/Management/Communications

Tools

Microsoft Office

Google Workspace

Job description

About The Role

We are looking for a highly organized, proactive, and detail-oriented

Executive Assistant to the CMO

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the Chief Marketing Officer (CMO). In this role, you will provide comprehensive administrative and strategic support to the CMO, ensuring seamless day-to-day operations, effective communication, and efficient execution of key initiatives.

The ideal candidate is a strong multitasker with exceptional organizational skills, professionalism, and the ability to handle confidential information with discretion.

Key Responsibilities

• Manage the CMO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and coordinate daily activities to maximize the CMO's productivity.
• Serve as the primary point of contact between the CMO and internal as well as external stakeholders.
• Draft, proofread, and manage emails, presentations, reports, and other business correspondence.
• Maintain confidentiality while handling sensitive business information and documents.
• Organize and maintain records, files, and documentation for easy access and retrieval.
• Coordinate with cross-functional teams to collect updates, track key projects, and ensure timely execution of deliverables.
• Prepare meeting agendas, presentations, and supporting materials.
• Attend meetings, record minutes, and follow up on action items to ensure completion within deadlines.
• Build and maintain strong working relationships with internal teams and external partners.
• Anticipate challenges, identify opportunities for process improvements, and proactively provide solutions to enhance operational efficiency.
• Support the CMO with special projects and strategic initiatives as required.

Qualifications & Skills

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities with exceptional attention to detail.
• High level of professionalism, integrity, and discretion when handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Ability to multitask, prioritize effectively, and work in a fast-paced environment.
• Strong interpersonal and problem-solving skills.
• Experience coordinating meetings, travel, and executive schedules is preferred.

Why Join Us?

• Opportunity to work closely with senior leadership and gain strategic business exposure.
• Dynamic, collaborative, and fast-paced work environment.
• Opportunities for professional growth and career development.

Note:

This position is for one of our clients based in Shahpur, Delhi and requires 5 days of work from the office.