Executive Assistant

WebBee eSolutions private limited; Dadri; On-site; INR 600,000 - 1,000,000; Full time

Job summary

WebBee eSolutions private limited in India seeks an Executive Assistant to directly support the Founder & Director. The role expands beyond calendar management to act as an operational extension, driving priorities and coordinating across the organization.

Ideal candidates will be highly organized, tech-savvy, and able to manage multiple priorities in a fast-paced SaaS/startup setting, with strong communication and execution skills.

Qualifications

• MBA or business/operations background is preferred.
• 3–6 years of experience in roles such as Executive Assistant, Founder's Office Associate, Operations Coordinator or Chief of Staff support role.
• Startup/SaaS/IT services exposure preferred, strong communication and organizational skills.

Responsibilities

• Manage the Founder’s calendar, appointments, meetings, and priorities.
• Coordinate internal and external meetings.
• Prepare agendas, MOMs, and track action items.
• Ensure timely follow-ups with department heads and stakeholders.
• Filter and prioritize communication for the Founder.
• Handle confidential business information with professionalism.
• Coordinate across Product, Sales, Marketing, HR, and Operations teams.
• Track project timelines, deliverables, and pending actions.
• Maintain dashboards, trackers, and reports for leadership reviews.
• Assist in strategic initiatives and special projects.
• Manage travel planning, itineraries, bookings, and logistics.
• Handle vendor coordination and office-related administrative tasks.
• Organize documents, reports, presentations, and business records.
• Support event coordination, webinars, leadership meetings, and client visits.
• Ensures smooth day-to-day functioning of the Founder’s Office.
• Draft emails, presentations, reports, and internal communication.
• Maintain meeting records and business documentation.
• Coordinate with clients, partners, and leadership teams professionally.
• Prepare summary reports and briefing notes for leadership discussions.

Skills

Extremely organized

Follow-ups & coordination

Communication

Tech-savvy & process-oriented

Work under pressure

Executive support experience

Education

MBA or business/operations background

Tools

AI productivity tools

Job description

WebBee eSolutions private limited | Full time

WebBee global, a leading eCommerce integration service provider is a dedicated and experienced team of software professionals offering collaborative solutions to business for performance enhancement and smart automation of their process. The rich integration and automation at the core of its expertise WebBee business solutions are an array of activities including EDI, extensions, ERP consultation & strategy, process integrations and others.

Job Description

Position Summary

We are looking for a highlydependable, proactive, and execution-oriented Executive Assistant to workdirectly with the Founder & Director of WebBee. This role goes far beyondcalendar management the person will act as an operational extension of thefounder, ensuring priorities move fast, meetings convert into execution, andinternal coordination happens efficiently.

This is a high-ownership rolesuitable for someone who thrives in a fast-paced startup/SaaS environment andenjoys solving problems, coordinating with teams, and bringing structure tochaos.

The ideal candidate should be:

• Extremely organized
• Strong in follow-ups and coordination
• Tech-savvy and process-oriented
• Able to work under pressure and manage multiplepriorities
• Strong in communication and execution

Key Responsibilities

Founder & Executive Support

• Manage the Founder’s calendar,appointments, meetings, and priorities
• Coordinate internal and external meetings
• Prepare agendas, MOMs (Minutes of Meetings), and track actionitems
• Ensure timely follow-ups with department headsand stakeholders
• Filter and prioritize communication for theFounder
• Handle confidential business information withprofessionalism

Business Coordination & Execution

• Coordinate across Product, Sales, Marketing, HR,and Operations teams
• Track project timelines, deliverables, andpending actions
• Maintain dashboards, trackers, and reports forleadership reviews
• Assist in strategic initiatives and specialprojects

Administrative & Operational Support

• Managetravel planning, itineraries, bookings, and logistics
• Handlevendor coordination and office-related administrative tasks
• Organizedocuments, reports, presentations, and business records
• Supportevent coordination, webinars, leadership meetings, and client visits
• Ensuresmooth day-to-day functioning of the Founder’s Office

Communication & Documentation

• Draft emails, presentations, reports, andinternal communication
• Maintain meeting records and businessdocumentation
• Coordinate with clients, partners, andleadership teams professionally
• Prepare summary reports and briefing notes forleadership discussions

Requirements

Required Skills &Qualifications

MBA or business/operations backgroundpreferred 3–6 years of experience as:

• Executive Assistant
• Founder's Office Associate
• Operations Coordinator
• Chief of Staff support role

• Priorexperience in a startup, SaaS, IT services, or tech company preferred
• Excellentverbal and written communication skills
• Strongorganizational and multitasking abilities
• Highownership and accountability mindset
• Abilityto work directly with senior leadership

Technical & ToolRequirements

Candidate should be comfortableusing:

• AIproductivity tools (ChatGPT, AI assistants, etc.)

Ideal Personality Traits

We are looking for someone who:

• Isdisciplined and highly responsive
  • Hasstrong follow-through ability
• Canthink ahead and anticipate problems
  • Is calm under pressure
  • Has high integrity and confidentiality
  • Is execution-driven rather than task-driven
  • Can independently handle responsibilitieswithout constant supervision