Executive Assistant

CO8100 Griffith Foods Private Limited(India); Bengaluru; On-site; INR 550,000 - 750,000; Full time

Job summary

Griffith Foods Private Limited(India) is seeking an experienced Executive Assistant to support the President & MD. Based in Bengaluru, the role manages calendars, coordinates travel, meetings, and events, and handles confidential information with professionalism.

You will work across internal teams and external partners, draft proposals, prepare presentations, and assist with invoicing and office administration to keep operations running smoothly.

Qualifications

• 5 years of experience in administration activities.
• Any University degree; MBA an added advantage.
• Strong attention to detail and organisational skills.
• Proficient in MS Word, Excel, PowerPoint and Outlook.

Responsibilities

• Manage executives' calendars and coordinate meetings.
• Screen emails and handle routine correspondence with discretion.
• Serve as liaison among executives, staff, clients and partners.
• Coordinate travel arrangements and visa documentation.
• Assist with event planning and budget management.
• Prepare agendas, proposals and presentations under direction.
• Support invoicing and basic office administration.

Skills

Calendar management

Travel coordination

Event coordination

Communication skills

Confidential information handling

Relationship building

Education

Bachelor's degree

MBA preferred

Tools

Outlook

Excel

PowerPoint

Job description

Griffith Foods is the caring, creative product development partner helping food companies meet the evolving needs of consumers while sustaining the planet. As a family business founded in 1919 and headquartered in Alsip, Illinois USA, Griffith Foods is known for true, collaborative innovation guided by their Purpose of “We Blend Care and Creativity to Nourish the World”. The company’s product capabilities range from seasonings and marinades to coating systems and sauces that are better for people and better for the planet. For more information, visit www.griffithfoods.com.

Major Duties & Responsibilities

• Managing executives’ calendars and set up meetings.
• Scanning of email, identifying regular tasks Handle and prioritize all routine outgoing or incoming correspondence.
• Acting as the point of contact among executives, employees, clients and other external partners Managing information flow in a timely and accurate manner
• Anticipate Travel needs and agrees travel need with MDs and coordinates arrangements appropriately, can involve multiple destinations and short notice changes.
• Creates logical itinerary based on MDs availability.
• Provides support with travel documentation and procedures including visas.
• Takes brief and delivers full event management within budget.
• Prepares agenda as directed by MD.
• May provide on-site facilitation of event including taking notes.
• Prepares draft proposals and presentations with direction from the MD and/or support from other individuals or service departments document production and formatting, proof reading materials for consistency, grammar, and spelling.
• Assists with miscellaneous complex administrative tasks.
• Invoicing and accounts reconciliation support Office/meeting room bookings Works in and across formal and informal teams developing trusting relationships and promotes the value of teamwork throughout the organization.
• Attend regular internal forums and calls.

Working Relationships: Reports to President & Managing Director – IMEA Geographic coverage - India Work Location – Bangalore

Qualification and Experience:

Any University degree. An MBA degree will be an added advantage. 5 years of experience in administration activities.

Competencies

• Friendly and professional manner
• Used to working with confidential information.
• Excellent attention to detail.
• Good skills in Word, Excel, PowerPoint and Outlook.
• Superior relationship-building skills.
• The ability to stay calm under pressure.
• Ability to work independently and in a team.
• Ability to deal with Ambiguity.