Executive Assistant

ofi; Bengaluru; Presencial; INR 800.000 - 1.200.000; Jornada completa

Descripción de la vacante

ofi in Bangalore is seeking an Executive Assistant to the Chief Innovation & Quality Officer. You will provide proactive administrative and operational support, manage the executive's calendar, travel, and correspondence, and help coordinate leadership meetings and dashboards.

You will partner with HR, IT, Facilities, and hiring managers to ensure onboarding readiness, support onboarding for IQFS hires, and maintain records, reports, and document repositories to enable smooth execution of key

Formación

• Bachelor's degree in Business Administration, Commerce, HR, or a related field.
• 5-8 years of experience supporting senior executives or leadership teams.
• Experience in executive administration, stakeholder coordination, and office operations.
• Exposure to onboarding, employee administration, or HR coordination is preferred.

Responsabilidades

• Manage the executive's calendar, meetings, travel arrangements, and correspondence.
• Coordinate leadership meetings, prepare agendas, presentations, and track action items.
• Support expense management, invoice processing, and departmental administration.
• Handle confidential information with professionalism and discretion.
• Facilitate communication and coordination with internal and external stakeholders.
• Support planning of team events, leadership visits, workshops, and training programs.
• Maintain departmental records, reports, and document repositories.
• Assist in the preparation of leadership presentations, dashboards, and reports.
• Coordinate cross-functional activities to ensure effective execution of key initiatives.
• Manage onboarding coordination for IQFS hires in Bangalore.
• Partner with HR, IT, Facilities, and hiring managers to ensure onboarding readiness.
• Track joining documentation, system access, workspace setup, and induction schedules.
• Ensure a smooth and positive onboarding experience for new employees.

Conocimientos

Organizational skills

Stakeholder management

Discretion & confidentiality

Communication

Planning & coordination

Educación

Bachelor's degree in BA/Commerce/HR

Herramientas

Microsoft Office

Outlook

Excel

PowerPoint

Word

Teams

Descripción del empleo

As a leading provider of high-quality food and beverage ingredients, we work with farming communities across the globe to grow, source and produce ingredients that are good for consumers, farmers, and the world around us. We supply household food brands and manufacturers worldwide with cocoa, coffee, dairy, nuts and spices ingredients which are often grown on our own farms and estates and sourced from hundreds of thousands of farmers across ~50 countries. Along with our diverse manufacturing and innovation capabilities, this means we can provide ingredients for a range of products, from a plant-based latte mix to an almond based snack bar or a dairy-free ice cream. Making a positive impact on people and planet is a core component of our Purpose, to be the change for good food and a healthy future. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable, and transparent supply. And whoever we’re with, whatever we’re doing, we always make it real.

Overview of the role

The Executive Assistant will provide proactive administrative and operational support to the Chief Innovation & Quality Officer, ensuring smooth management of executive priorities, stakeholder coordination, and departmental activities. The role will also support onboarding and administrative processes for new team members joining the IQFS function in Bangalore.

Key Responsibilities

Executive & Administrative Support

• Manage the executive's calendar, meetings, travel arrangements, and correspondence.
• Coordinate leadership meetings, prepare agendas, presentations, and track action items.
• Support expense management, invoice processing, and departmental administration.
• Handle confidential information with professionalism and discretion.
• Facilitate communication and coordination with internal and external stakeholders.

Team Coordination & Operations

• Support planning of team events, leadership visits, workshops, and training programs.
• Maintain departmental records, reports, and document repositories.
• Assist in the preparation of leadership presentations, dashboards, and reports.
• Coordinate cross-functional activities to ensure effective execution of key initiatives.
• Manage onboarding coordination for IQFS hires in Bangalore.
• Partner with HR, IT, Facilities, and hiring managers to ensure onboarding readiness.
• Track joining documentation, system access, workspace setup, and induction schedules.
• Ensure a smooth and positive onboarding experience for new employees.

Qualifications & Experience

• Bachelor's degree in Business Administration, Commerce, HR, or a related field.
• 5-8 years of experience supporting senior executives or leadership teams.
• Experience in executive administration, stakeholder coordination, and office operations.
• Exposure to onboarding, employee administration, or HR coordination is preferred.

Key Skills

• Excellent organizational and multitasking abilities.
• Strong communication and stakeholder management skills.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams).
• Strong planning, coordination, and problem-solving capabilities.

Success Measures

• Efficient management of executive schedules and priorities.
• Seamless coordination of departmental and leadership activities.
• Timely and effective onboarding of IQFS new hires.
• High stakeholder satisfaction and operational excellence.

ofi is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to racial or ethnic origin, color, age, religion or belief, sex, nationality, disability, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by applicable law.