Executive Assistant

Prolific Hr Consultants; Bengaluru; Hybrid; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Competitive salary with incentives

Growth opportunities

Supportive work environment

Job summary

Prolific Hr Consultants in Bengaluru is seeking an experienced Executive Assistant to support the Founder with business and personal operations. The role blends executive support with rental property, facilities, vendor, and admin coordination.

The ideal candidate is highly organized, proactive, and comfortable managing multiple responsibilities, including coordinating with tenants, vendors, contractors, and internal teams.

Qualifications

• 4+ years of experience as an Executive Assistant.
• Experience in real estate, property management, or facility management is preferred.
• Strong communication, coordination, and follow-up skills.
• Ability to work independently and manage multiple tasks simultaneously.

Responsibilities

• Manage the Founder’s calendar, meetings, schedules, and travel bookings.
• Handle emails, correspondence, and general administrative activities.
• Coordinate with tenants regarding rental properties.
• Follow up on rent payments and lease renewals.
• Maintain property-related documents, records, and other relevant information.
• Coordinate with vendors, contractors, and service providers for maintenance and repairs.
• Conduct property visits and inspections whenever required.
• Coordinate with legal, accounting, and property-related teams as needed.
• Follow up on property and facility-related activities to ensure timely completion.
• Support the Founder with day-to-day business and personal operational requirements.

Skills

English

Kannada

Tools

Google Workspace

CRM tools

Job description

Hi,

We are hiring for the role Executive Assistant

Location: Bengaluru
Work Mode: Work From Office (WFO)
Experience: 4+ Years

About the Role

We are looking for an experienced Executive Assistant to support the Founder in managing business and personal operations. The role combines executive assistance with rental property, facilities, vendor, and administrative coordination. The ideal candidate should be highly organized, proactive, comfortable managing multiple responsibilities independently, and capable of coordinating with tenants, vendors, contractors, and internal teams.

Key Responsibilities

• Manage the Founders calendar, meetings, schedules, and travel bookings.
• Handle emails, correspondence, and general administrative activities.
• Coordinate with tenants regarding rental properties.
• Follow up on rent payments and lease renewals.
• Maintain property-related documents, records, and other relevant information.
• Coordinate with vendors, contractors, and service providers for maintenance and repairs.
• Conduct property visits and inspections whenever required.
• Coordinate with legal, accounting, and property-related teams as needed.
• Follow up on property and facility-related activities to ensure timely completion.
• Support the Founder with day-to-day business and personal operational requirements.

Requirements

• 4+ years of experience as an Executive Assistant.
• Experience in real estate, property management, or facility management is preferred.
• Strong communication, coordination, and follow-up skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Fluency in English and Kannada.
• Proficiency in Google Workspace, including Gmail, Google Docs, Google Sheets, and Google Calendar.
• Familiarity with CRM tools.
• Willingness to handle occasional field visits for property inspections, vendor meetings, and maintenance-related activities.

Job Nature

This is a hybrid responsibility role involving office-based executive coordination and occasional field visits related to property inspections, vendor meetings, maintenance, and facilities management.

What We Offer

• Competitive salary with performance incentives.
• Growth opportunities in a fast-growing company.
• Supportive and collaborative work environment.
• Opportunity to learn, take ownership, and make a meaningful impact.

If you are interested contact:

Email: [e-mail]/ 9187970043