Executive Administrative Assistant

Thought & Found; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

A creative studio in Mumbai seeks a Studio Manager & Executive Assistant to work closely with the Founder. This role blends operations and personal support, requiring 3–5 years in similar positions. Candidates should possess strong MS Office skills and a command of English. The position offers a full-time schedule with Monday to Friday office hours and Saturday work from home. Salary will be based on experience.

Qualifications

• 3–5 years of experience in a similar role supporting founders or senior leadership.
• Proven ability to manage schedules and priorities effectively.
• Experience in handling confidential information.

Responsibilities

• Manage schedules, priorities, and follow-ups for the Founder.
• Ensure seamless coordination across projects, teams, clients, and external partners.
• Take ownership of follow-ups, managing office operations and vendor coordination.
• Manage office operations, vendor coordination, and administrative workflows
• Handle confidential information with discretion
• Support with travel, logistics, and occasional personal tasks for the Founder
• Keep the studio organized and efficient, from calendars to client presentations

Skills

Strong MS Office knowledge

Strong command of English

Shorthand skills

Education

Graduate from a Secretarial College or equivalent

Tools

MS Office

Microsoft Word

Microsoft Excel

Job description

To apply please add your details to this google form- https://forms.gle/2Y1xVWtzgikKp9qdA

Applicants who fill the google form will only be considered.

We are looking for a Studio Manager & Executive Assistant to work closely with our Founder and manage the day-to-day rhythm of our creative studio. This is not a conventional admin role, it’s a blend of operations, coordination, and trusted right-hand support.

Mumbai (Andheri East, Wework raheja center) | Full-time | Thought and Found

Office timing- 9:30 to 6:30

Working days- Monday to Friday in office, Saturday work from home

Salary- depending on experience

Company Website- https://www.thought-found.com/

Key Responsibilities

• Work directly with the Founder to manage schedules, priorities, and follow-ups
• Ensure seamless coordination across projects, teams, clients, and external partners
• Take complete ownership of follow-ups, the most critical part of the role
• Manage office operations, vendor coordination, and administrative workflows
• Handle confidential information with discretion
• Support with travel, logistics, and occasional personal tasks for the Founder
• Keep the studio organized and efficient, from calendars to client presentations

What We’re Looking For

• Experience: 3–5 years in a similar role (Studio Manager, Executive Assistant, Secretary, or Office Coordinator; supporting founders/senior leadership preferred)
• Education: Graduate from a Secretarial College or equivalent professional training

Skills:

• Strong MS Office knowledge (Excel & Word essential)
• Strong command of English (written & spoken)
• Shorthand skills are an advantage

Personal Qualities:

• Honest, stable, and dependable
• Grounded, detail-oriented personality focused on efficiency
• Living within 45 minutes of ville parle
• Open to blending professional and occasional personal support