Executive Administrative Assistant

Venus Interlinings Pvt. Ltd.; Jaipur; On-site; INR 335,000 - 781,000; Full time

Job summary

Venus Interlinings Pvt. Ltd. in Jaipur seeks an Executive Assistant – Business Operations to support the management team and coordinate day-to-day operations across sales, production, purchase, accounts and logistics.

The role involves handling correspondence, MIS, reports and presentations, while ensuring timely follow-ups and strong documentation. It’s a full-time position based in our Jaipur office with exposure to import/export processes.

Qualifications

• Graduate in any discipline. MBA or relevant postgraduate qualification will be an advantage.
• Ideally 2–8 years of experience in Executive Assistance, Business Operations, Operations Coordination, Office Administration, Commercial Operations or Import/Export.
• Strong communication skills and confidence in dealing with different people.
• Good command of MS Excel, Word, PowerPoint, Outlook and Google Workspace.
• Comfortable working with reports, data, documentation and multiple follow-ups.
• Experience with ERP/SAP/CRM or other business software will be an advantage.
• Must be comfortable working full-time from our Jaipur office.

Responsibilities

• Work closely with senior management on day-to-day business operations and priorities.
• Coordinate with internal departments including sales, production, purchase, accounts and logistics.
• Track important tasks, follow-ups and action points and ensure timely execution.
• Handle business correspondence, emails, meetings and documentation.
• Prepare and maintain MIS, reports, presentations and management data.
• Coordinate with customers, suppliers, vendors, banks, consultants and other external parties.
• Assist with commercial and business documentation, including quotations, purchase orders, invoices, contracts and company records.
• Support import/export documentation and shipment coordination, including communication with freight forwarders, shipping lines, CHA/customs agents and overseas suppliers/customers.
• Monitor dispatches, shipment schedules and important business timelines.
• Help improve systems, reporting formats, processes and internal coordination.
• Handle confidential business information with maturity and discretion.
• Take up special projects and additional responsibilities as required.

Skills

Communication skills

MS Excel

MS Word

PowerPoint

Outlook

Google Workspace

ERP/SAP/CRM

Education

MBA or relevant postgraduate qualification

Tools

ERP/SAP/CRM

MS Excel

MS Word

PowerPoint

Outlook

Google Workspace

Job description

Executive Assistant – Business Operations

Location: Jaipur, Rajasthan

Venus Interlinings Pvt. Ltd.

Work Location: F-818(P), Road No. 14, VKI Area, Jaipur – 302013

Salary: ₹30,000–₹70,000 per month, depending on experience and suitability

About the Role

We are looking for a smart, proactive and highly organized professional to work closely with the management team and support the day-to-day functioning of our growing manufacturing and international business.

This is not a routine secretary or administrative role. The person will be involved in multiple aspects of the business and will be expected to coordinate with different departments, follow up on important tasks, manage documentation, and gradually develop a strong understanding of our operations.

We are looking for someone who can take ownership, understand requirements quickly, keep things organized and ensure that work does not get delayed due to lack of follow-up.

Key Responsibilities

• Work closely with senior management on day-to-day business operations and priorities.


• Coordinate with internal departments including sales, production, purchase, accounts and logistics.


• Track important tasks, follow-ups and action points and ensure timely execution.


• Handle business correspondence, emails, meetings and documentation.


• Prepare and maintain MIS, reports, presentations and management data.


• Coordinate with customers, suppliers, vendors, banks, consultants and other external parties.


• Assist with commercial and business documentation, including quotations, purchase orders, invoices, contracts and company records.


• Support import/export documentation and shipment coordination, including communication with freight forwarders, shipping lines, CHA/customs agents and overseas suppliers/customers.


• Monitor dispatches, shipment schedules and important business timelines.


• Help improve systems, reporting formats, processes and internal coordination.


• Handle confidential business information with maturity and discretion.


• Take up special projects and additional responsibilities as required.

What We Are Looking For

• Graduate in any discipline. MBA or relevant postgraduate qualification will be an advantage.


• Ideally 2–8 years of experience in Executive Assistance, Business Operations, Operations Coordination, Office Administration, Commercial Operations or Import/Export.


• Strong communication skills and confidence in dealing with different people.


• Good command of MS Excel, Word, PowerPoint, Outlook and Google Workspace.


• Comfortable working with reports, data, documentation and multiple follow-ups.


• Experience with ERP/SAP/CRM or other business software will be an advantage.


• Experience in import/export or logistics is preferred, but we are also open to candidates who have strong coordination and documentation abilities and can learn quickly.


• Must be comfortable working full-time from our Jaipur office.


• Most importantly, we are looking for someone who is responsible, sharp, adaptable, proactive and capable of getting a grip on the work quickly.

Who May Be a Good Fit?

You may be suitable if you have worked as an:

Executive Assistant | Business Operations Executive | Operations Coordinator | Management Coordinator | Commercial Executive | Sales Coordinator | Office Manager | Import-Export Coordinator

We are open to candidates from different industries. Direct experience in every aspect of the role is not mandatory— the ability to learn, take ownership and manage work effectively is equally important.

If you know someone who may be suitable, please share this opportunity.