Executive - Administration

Asteria Aerospace; Bengaluru; On-site; INR 300,000 - 450,000; Full time

Job summary

Asteria Aerospace Ltd seeks an Executive - Administration to manage daily facilities, housekeeping, travel arrangements, and cross‑department coordination for smooth operations. You will oversee facility operations, supervise staff, ensure safety standards, and prepare monthly reports while maintaining hygienic, compliant premises.

Bring a proactive mindset, strong organization, and the ability to work in a fast‑paced environment; you will engage with board members, executives, vendors, and

Qualifications

• Enthusiastic and self-driven administrator
• Strong coordination and organizational skills
• Ability to manage facility operations and staff supervision
• Knowledge of health and safety regulations and audits

Responsibilities

• Oversee day-to-day facility operations
• Supervise facility staff including janitors, technicians, and security
• Inspect equipment and systems and take corrective action
• Prepare monthly facility reports
• Coordinate vendor contracts and staff training
• Manage inventory of facility and admin supplies
• Coordinate internal events and activities
• Ensure health and safety compliance and conduct safety drills
• Manage drivers, couriers, and related admin tasks
• Support payroll-related attendance and OT tracking

Job description

Asteria Aerospace Ltd is a full-stack drone technology company providing actionable intelligence from aerial data. We develop deeply customized drone solutions for government and enterprise customers using our in-house hardware design, software development, and manufacturing capabilities. We have been a trusted partner to provide long-term and quality-focused drone products & services to the defence & homeland security, agriculture, oil & gas, energy & utilities, telecommunications, mining, and construction sectors. Our drone solutions protect borders and facilities, improve farm yields, inspect critical assets, and monitor construction sites using the power of aerial intelligence. Asteria Aerospace is a subsidiary of Jio Platforms Ltd, which is a majority-owned subsidiary of Reliance Industries Ltd.

If drones excite and inspire you, we would love to have you as a part of our growing team of change-makers. Don’t simply watch the latest tech unfold, be a part of creating the future with us!

Our Values:

• Take Charge
• Build Trust
• Thrive Together
• Focus on Quality

Designation: Executive - Administration

We are on the lookout for an enthusiastic and self driven individual to manage general administration of the company. The roles and responsibilities including, but not limited to will be facility management, housekeeping management, travel arrangements, working in close coordination with all departments for the smooth functioning of the company.

Specific Responsibilities:

• Oversee and manage day-to-day facility operations efficiently.
• Supervise and mentor facility staff, including janitors, technicians, and security personnel's.
• Regularly inspect equipment and systems to identify any potential problems and take corrective action.
• Preparing the Monthly reports.
• Understand people’s requirements at every level and cater to their needs.
• Taking facility rounds and preparing a snag list on weekly basis.
• Reporting to Admin manager on all Facility services.
• Monitor and manage inventory of facility-related and Admin supplies.
• Coordinate with Vendor for contract staff Training & Development.
• Coordinating and managing internal events and activities.
• Ensure compliance with health and safety regulations, including fire safety, emergency procedures, and environmental standards.
• Conduct regular safety audits and fire drills to ensure preparedness.
• Regularly evaluate vendor performance and implement improvement plans as needed
• Conduct regular service checks, brief support team and implement corrective actions
• Manage drivers, cab compliance and services
• Supervise the inward and outward couriers, stationery request from staff and assist in checking materials received and submitting the invoices to head office
• Ability to work in a fast-paced environment, anticipate issues, stay calm under pressure, ability to navigate and thrive in ambiguity.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, team members and vendors.
• Ensuring cleanliness and maintaining a Hygienic atmosphere within the facility.
• Supervise the Admin team - Pantry, Company Drivers on work done with weekly briefing, track and approve attendance, OT etc. and share with manager for payment purpose