Assistant Manager - Admin

ideaForge; Navi Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

ideaForge in Navi Mumbai is seeking an experienced Assistant Manager – Administration & Facilities. The role covers multi-site facilities including plants, offices, guest houses, and remote sites.

You will oversee day-to-day operations, manage site infrastructure (water, power, DG sets, internet, access roads), allocate resources, and supervise housekeeping and loading staff to ensure safe, clean, and efficient working environments.

Qualifications

• 8–10 years of experience in Administration & Facilities management.
• Experience in multi-site operations and site services coordination.

Responsibilities

• Oversee day-to-day operations and upkeep of plants, offices, guest houses, test facilities, and remote sites.
• Manage site infrastructure including water supply, power connections, DG sets, internet, access roads, and portable offices.
• Direct resource allocation and supervise site staff to maintain safe, clean, and efficient environments.
• Ensure 100% operational readiness for UAV flying test sites and maintain hygienic PDI/JRI areas.
• Liaise with local authorities, landlords, and police to obtain permissions and maintain land/site agreements.
• Coordinate compliance audits and liaise with safety officers to ensure statutory compliance.
• Manage AMCs for pest control, biometrics, fire safety, and landscaping; oversee preventive maintenance and inventory control.
• Handle SAP/MIS purchase orders, invoicing, and financial provisions across plants.

Job description

Job Description:

Role Details

• Department: Administration & Facilities
• Job Title: Assistant Manager – Administration & Facilities
• Experience Required: 8 – 10 Years
• Scope: Multi-site coverage across plants, test sites, regional centers, guest houses, and remote facilities.

Key Responsibilities

• Multi-Site Facility Management & Operational Readiness
• Oversee day-to-day operations and upkeep of all assigned operational plants, offices, guest houses, and test facilities.
• Manage site infrastructure, including portable offices, water supply, utility power connections, DG sets, internet connectivity, and site access/roads.
• Direct resource allocation and supervise site executives, housekeeping crews, and loading staff to maintain clean, safe, and efficient working environments.
• Specialized UAV Flying Test Sites Management
• Ensure 100% operational readiness for test flying sites, maintaining hygienic PDI/JRI areas and required support systems.
• Explore, evaluate, and inspect potential new flying locations to support business expansion.
• Manage UAV distress support and build strong working relationships with local Police, Landlords, and local authorities to secure recurring permissions and maintain land/site agreements.
• Statutory Compliance, Government Liaison & Audits
• Serve as the primary Single Point of Contact (SPOC) for internal, IB, and external administrative audits/inspections.
• Partner with Plant Safety Officers to ensure full statutory compliance with authorities such as DISH, MPCB, CPCB, ITES, CETP, MIDC, CFO MIDC, and MSEDCL.
• Maintain a central tracker for on-time renewal of all site agreements, land leases, and operational permits.
• Coordinate scrapping and e-waste disposal operations in strict compliance with environmental regulations and corporate finance policies.
• AMC Management, Vendor Relations & Maintenance
• Oversee Annual Maintenance Contracts (AMCs) for Pest Control, Biometrics, Fire Extinguishers & Alarm Panels, and Landscaping, ensuring zero contract lapses.
• Plan and execute preventive maintenance schedules and site monsoon preparedness programs.
• Forecast demand and manage inventory control for vending services (tea/coffee), housekeeping supplies, and site/PDI consumables to prevent stock-outs.
• Financial Processing, SAP & MIS Reporting
• Handle end-to-end processing of administrative Purchase Orders (POs), invoices, and monthly financial provisions in SAP/ERP across plants and subsidiaries within SLA.
• Maintain accurate inventory logs and drive cost optimization across administrative accounts.
• Prepare and present accurate MIS and IB administrative reports within set timelines.

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