Executive - Admin

HelpAge Group.; Bhopal; On-site; INR 420,000 - 540,000; Full time

Job summary

HelpAge India is seeking an Executive to provide operational support across human resources, finance, procurement, administration, and IT to ensure smooth office operations.

The role requires a graduate with 1–3 years of relevant experience, proficiency in MS Office, strong organizational and communication skills, and high integrity to handle confidential information within a respected NGO setting.

Qualifications

• Graduate degree in Business Administration, Commerce, Human Resources, or related discipline.
• 1–3 years of relevant experience in administration or office management.
• Proficiency in Microsoft Office
• Strong organizational, communication, coordination, and stakeholder management skills.
• High level of integrity, attention to detail, and ability to handle confidential information.

Responsibilities

• Coordinate employee documentation on joining, leave and attendance, separations and other HR documentation.
• Coordinate statutory compliance requirements and HR MIS.
• Maintain petty cash accounts and expense claims in accordance with organizational policies.
• Support financial reporting, audits, year-end closures, and donor compliance requirements.
• Coordinate procurement activities, including vendor sourcing, purchase requisitions and invoice processing.
• Manage office administration, correspondence, records, asset inventories, and vendor services.

Skills

Organizational skills

Communication skills

Coordination

Stakeholder management

Attention to detail

Education

Graduate degree in Business Administration / Commerce / Human Resources

Tools

Microsoft Office

Job description

Tenure: One Year (renewed basedperformance)

HelpAge India is a secular, not-for-profitorganisation in India, registered under the Societies’ Registration Act of1860. Set up in 1978, the organisation works for‘the cause and care ofdisadvantaged older persons to improve their quality of life’. It runshealthcare, agecare, livelihood, disaster response and awareness initiativesthroughout the country & advocates strongly for the elder cause. It becamethe first and only Indian organization to be honoured with the ‘UN PopulationAward 2020’ for its exemplary work in the field of ageing and populationissues, and earlier in 2014, has been the recipientof‘VayoshreshthaSamman’by Government of India, as an institution working for seniorcitizens. We have been awarded highest CRISIL VO 1A grading for excellence inoperations and high credibility. We have been recognized as a Great Place toWork.

The Executive is responsiblefor providing operational support across human resources, finance, procurement,administration, and IT functions to ensure efficient office operations,compliance, and seamless coordination with internal and external stakeholders.

Key responsibilities:

• HumanResources
  
• Coordinate employee documentation on joining, leaveand attendance, separations and other HR documentation.
  
• Coordinate statutory compliance requirementsand HR related MIS
  
• FinanceCoordination
  
• Maintain and submit updates on petty cashaccounts, and expense claims in accordance with organizational policies.
  
• Support financial reporting, audits, year-endclosures, and donor compliance requirements.
  
• Procurement
  
• Coordinate procurement activities, includingvendor sourcing, purchase requisitions and invoice processing.
  
• Maintain procurement documentation andcompliance records.
  
• Administration& IT Support
  
• Manage office administration, correspondence,records, asset inventories, and vendor services.
  
• Coordinate maintenance of office facilities,equipment, and infrastructure.
  
• Provide first-level IT coordination andsupport for users, assets, and systems.
  

Requirements

Qualifications & Experience

• Graduate degree in Business Administration,Commerce, Human Resources, or a related discipline.
  
• 1-3 years of relevant experience inadministration oroffice management.
  
• Proficiency in Microsoft Office
  
• Strong organizational, communication,coordination, and stakeholder management skills.
  
• High level of integrity, attention to detail,and ability to handle confidential information.
  

Disclaimer:The Job Description above is not an exhaustive list of skills, efforts, duties,and responsibilities associated with the position.

HelpAgeIndia is an Equal Opportunity Employer and considers applicants for allpositions without prejudice to caste, religion or belief, sex, gender identity,disability or any other characteristics protected by applicable laws.

HelpAge India is committed to creating a dynamicwork environment that values diversity and inclusion, respect and integrity.For more information, visit www.helpageindia.org . Follow us on Twitter, Facebook, LinkedIn, andYouTube.