Executive - Admin

HelpAge India; Bhopal; On-site; INR 300,000 - 420,000; Full time

Job summary

HelpAge India is seeking an Executive in Bhopal for a one-year tenure, reporting to the State Head. The role oversees HR documentation, finance coordination, procurement and IT support in a busy office environment.

Ideal candidates will have a graduate degree in a relevant field, 1-3 years of admin experience, and strong MS Office skills. The position emphasizes integrity, confidentiality, and effective stakeholder management in a secular not-for-profit setting.

Qualifications

• Graduate degree in Business Administration, Commerce, HR or related discipline.
• 1-3 years of relevant admin or office management experience.
• Proficiency in Microsoft Office.
• Strong organizational and stakeholder management skills.
• Ability to handle confidential information.

Responsibilities

• Coordinate employee documentation on joining, leave and attendance.
• Coordinate statutory compliance requirements and HR MIS.
• Maintain petty cash accounts and expense claims.
• Coordinate procurement activities and vendor payments.
• Provide first-level IT coordination and support for users and office facilities.

Skills

MS Office

Coordination

Communication

Education

Graduate degree in Business Admin / Commerce / HR

Tools

Procurement software

Job description

Position: Executive

Location: Bhopal

Reports to: State Head

Tenure: One Year (renewed based onperformance)

HelpAge India is a secular, not-for-profitorganisation in India, registered under the Societies’ Registration Act of1860. Set up in 1978, the organisation works for the cause and care ofdisadvantaged older persons to improve their quality of life. It runshealthcare, agecare, livelihood, disaster response and awareness initiativesthroughout the country & advocates strongly for the elder cause. It became the first and only Indian organization to be honoured with the ‘UN PopulationAward 2020’ for its exemplary work in the field of ageing and populationissues, and earlier in 2014, has been the recipient of ‘VayoshreshthaSamman’by Government of India, as an institution working for seniorcitizens. We have been awarded highest CRISIL VO 1A grading for excellence inoperations and high credibility. We have been recognized as a Great Place toWork.

Key responsibilities

• HumanResources
  • Coordinate employee documentation on joining, leave and attendance, separations and other HR documentation.
  • Coordinate statutory compliance requirements and HR related MIS
• FinanceCoordination
  • Maintain and submit updates on petty cashaccounts, and expense claims in accordance with organizational policies.
  • Coordinate vendor payments, invoice processing and expense tracking.
  • Support financial reporting, audits, year-endclosures, and donor compliance requirements.
• Procurement
  • Coordinate procurement activities, including vendor sourcing, purchase requisitions and invoice processing.
  • Maintain procurement documentation and compliance records.
• Administration & IT Support
  • Manage office administration, correspondence, records, asset inventories, and vendor services.
  • Coordinate maintenance of office facilities, equipment, and infrastructure.
  • Provide first-level IT coordination and support for users, assets, and systems.

Requirements

Qualifications & Experience

• Graduate degree in Business Administration, Commerce, Human Resources, or a related discipline.
• 1-3 years of relevant experience in administration or office management.
• Proficiency in Microsoft Office
• Strong organizational, communication, coordination, and stakeholder management skills.
• High level of integrity, attention to detail, and ability to handle confidential information.

Disclaimer:The Job Description above is not an exhaustive list of skills, efforts, duties,and responsibilities associated with the position.

HelpAgeIndia is an Equal Opportunity Employer and considers applicants for allpositions without prejudice to caste, religion or belief, sex, gender identity, disability or any other characteristics protected by applicable laws.

HelpAge India is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity. For more information, visit www.helpageindia.org. Follow us on Twitter, Facebook, LinkedIn, and YouTube.