Executive

Bajaj Healthcare; Thane; On-site; INR 250,000 - 450,000; Full time

Job summary

Bajaj Healthcare is seeking a logistics and dispatch coordinator to manage daily dispatch coordination with the factory and QA for documentation, and to ensure timely delivery through coordinated logistics and client communication.

The role involves sharing dispatch documents, following up on delivery schedules, preparing sales confirmations, and maintaining contract customer records while ensuring timely invoicing and handling of replacements.

Qualifications

• Experience in coordinating dispatches with factory and QA for documentation.
• Strong ability to manage logistics transportation coordination.
• Proficient in communicating with clients and sharing dispatch documents.

Responsibilities

• Coordinate dispatches with factory and QA for documentation, including invoices and COA/LR copies.
• Coordinate logistics transportation for timely deliveries and follow up on consignments.
• Provide dispatch details to clients and share documents such as invoices and COA.
• Coordinate and follow up with clients for delivery schedules of materials.
• Prepare and verify sales confirmations and maintain records for contractual customers.
• Submit invoices timely through vendor portals and ensure timely handling of rejection replacements.
• Maintain daily stock summary records and prepare proforma invoices for advance payment/PDC follow-up.

Skills

Dispatch coordination

Logistics coordination

Client communication

Documentation accuracy

Job description

1. Co-ordination with factory on daily basis for the dispatches also with QA qc for the documentation.
2. Logistics transportation coordination and follow up for timely delivery of the consignment.
3. Giving dispatch details to the clients and sharing dispatch documents i.e. Invoice, COA LR copy.
4. Coordination and follow up with clients for delivery schedules of the material.
5. Preparation, checking of sales confirmations.
6. Maintaining records of the contractual customers according to contract period.
7. Timely submission of invoices through vendor portals.
8. Ensuring timely completion of rejection replacement queries.
9. Daily preparation of summary stock record.
10. Preparation OF PROFOMA INVOICES FOR ADVANCE PAYMENT/ PDC FOLLOW UP.