Events Operations Specialist

SpotDraft; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

SpotDraft in Bengaluru is seeking an organized Event Operations Specialist to own end‑to‑end operational coordination for virtual and on‑site events, ensuring smooth delivery from setup to wrap‑up.

You will manage platform setups (Zoom, Hopin, Airmeet, Goldcast), coordinate venue logistics, maintain the events calendar, and build SOPs to streamline processes while collaborating with cross‑functional teams.

Qualifications

• 2–4 years of experience in event coordination, operations, or logistics (B2B SaaS experience is a plus).
• Strong organizational skills and ability to manage multiple timelines simultaneously.
• Excellent attention to detail in budgeting, vendor coordination, and logistics.

Responsibilities

• Own end-to-end operational coordination for virtual and on-site events.
• Manage platform setup and technical logistics for virtual events.
• Coordinate logistics planning for on-site events including venue and shipping.
• Maintain and manage the events calendar across all planned events.
• Coordinate swag and promotional inventory, ensuring timely procurement and delivery.
• Maintain accurate budgeting and expense documentation for all events.
• Serve as the operational point of contact for internal stakeholders and vendors.
• Build and maintain SOPs and checklists to standardize event operations.

Skills

Event coordination

Logistics planning

Vendor coordination

Project management

Google Workspace

Zoom

Hopin

Airmeet

Goldcast

Tools

Zoom

Hopin

Airmeet

Goldcast

Google Workspace

Job description

About SpotDraft

SpotDraft is on a mission to help legal and business teams move faster, together. Our AI-powered contracting platform is redefining how companies manage contracts, and our story deserves to be told in creative, human, and memorable ways.

About SpotDraft

SpotDraft is on a mission to help legal and business teams move faster, together. Our AI-powered contracting platform is redefining how companies manage contracts, and our story deserves to be told in creative, human, and memorable ways. We are looking for an organized, detail-oriented Event Operations Specialist to own the coordination and operational execution of SpotDraft's events. This is an inside role focused on planning, systems, and seamless delivery — you'll ensure every event, virtual or on-site, runs smoothly from the first logistics checklist to the final wrap-up.

What You'll Do

• Own end-to-end operational coordination for virtual and on-site events, including scheduling, run-of-show planning, and vendor and venue coordination.
• Manage platform setup and technical logistics for virtual events (Zoom, Hopin, Airmeet, Goldcast, or similar), ensuring smooth execution from setup through live delivery.
• Coordinate logistics planning for on-site events — venue requirements, shipping, vendor timelines, and day‑of operational checklists — working closely with on‑ground teams and partners.
• Maintain and manage the events calendar, tracking timelines, deliverables, and dependencies across all planned events.
• Coordinate swag and promotional inventory, ensuring accurate stock, timely procurement, and on‑time delivery to event locations.
• Maintain accurate budgeting and expense documentation for all events.
• Serve as the operational point of contact for internal stakeholders and external vendors, ensuring clear communication and timely issue resolution.
• Build and maintain SOPs and checklists to standardize event operations and improve efficiency over time.

What We're Looking For

• 2–4 years of experience in event coordination, event operations, or logistics planning (B2B SaaS experience is a plus).
• Strong organizational skills with the ability to manage multiple moving parts and timelines simultaneously.
• Excellent attention to detail, especially around logistics, vendor coordination, and budgeting.
• Comfortable working cross‑functionally with internal teams, vendors, and external partners.
• Proficiency with Google Workspace, and event management platforms (Zoom, Hopin, Airmeet, Goldcast, or similar).
• A proactive, solutions‑first approach to troubleshooting logistics and operational issues.

Why SpotDraft?

• Brilliant teammates — Work with some of the sharpest minds in legal tech.
• Expand your network — Interact with top founders, investors, and industry leaders.
• Real impact — Take ownership of projects and see your work in action.
• Big goals, bold moves — We trust you to deliver, innovate, and push boundaries.

Our Core Values

• Our business is to delight Customers
• Be Transparent. Be Direct
• Be Audacious
• Outcomes over everything else
• Elevate each other
• Be Passionate. Take Ownership.
• Be 1% better every day

All candidates' personal data shared during the recruitment process will be handled with utmost confidentiality and used solely for hiring purposes, in line with applicable data protection regulations.

SpotDraft is an equal‑opportunity employer. Candidates will not be discriminated against based on race, ethnicity, color, religion, caste, sex, gender identity, sexual orientation, national origin, veteran, or disability status.