Events & Experiential Manager – M.I.C.E. & Sports

Medallin Sports & Entertainment; Gurugram District; On-site; INR 1,100,000 - 1,700,000; Full time

Job summary

Medallin Sports Pvt. Ltd. in Gurgaon/Delhi NCR is seeking an ambitious Events & Experiential Manager to conceptualize and execute high-quality events across M.I.C.E., sports, corporate events, brand activations and experiential marketing.

The role requires taking client briefs, developing concepts, planning execution and budgets, and hands-on on-ground delivery with strong vendor networks across India and international markets.

Qualifications

• Ability to interpret client briefs and translate them into event concepts.
• Experience planning budgets, timelines and production schedules.
• Proven track record managing vendors across India and international markets.

Responsibilities

• Understand client briefs, objectives, audiences and budgets.
• Develop innovative event concepts and formats for M.I.C.E., sports, corporate events and activations.
• Take ownership from briefing to execution and closure.
• Coordinate with venues, partners and vendors to ensure smooth delivery.
• Lead end-to-end production including branding, setup, AV, lighting and decor.

Skills

Event concepts

Vendor management

Budget planning

M.I.C.E.

On-site execution

Client brief to concept

Stakeholder coordination

Tools

AV & production

Fabrication & décor

Logistics

Venue scouting

Job description

We are looking for a dynamic and hands-on Events & Experiential Manager who can conceptualize, plan and execute high-quality events across M.I.C.E., sports, corporate events, brand activations and experiential marketing.

The ideal candidate should be equally comfortable taking a client brief and developing a concept, preparing an execution plan and budget, managing vendors and production, and being on-ground to deliver the event.

A strong vendor ecosystem across India and international markets is essential for this role, particularly across fabrication, production, AV, entertainment, décor, logistics and experiential requirements.

Key Responsibilities1. Event Conceptualization & Ideation

Company: Medallin Sports Pvt. Ltd.

Function: Events / M.I.C.E. / Sports

Location: Gurgaon / Delhi NCR

Experience: 6–10 years

Employment Type: Full-time

About the Role

We are looking for a dynamic and hands-on Events & Experiential Manager who can conceptualize, plan and execute high-quality events across M.I.C.E., sports, corporate events, brand activations and experiential marketing.

The ideal candidate should be equally comfortable taking a client brief and developing a concept, preparing an execution plan and budget, managing vendors and production, and being on-ground to deliver the event.

A strong vendor ecosystem across India and international markets is essential for this role, particularly across fabrication, production, AV, entertainment, décor, logistics and experiential requirements.

1. Event Conceptualization & Ideation

• Understand client briefs, objectives, target audiences and budgets.
• Develop innovative event concepts, themes, experiences and formats.
• Conceptualize events across M.I.C.E., sports, corporate, entertainment and brand activation platforms.
• Develop event flow, participant/audience journeys and experiential elements.
• Create initial concepts, presentations, proposals and pitch decks in collaboration with the internal team.
• Identify opportunities to integrate brands, sponsors and partners into events.

2. Event Planning & Project Management

• Take complete ownership of events from briefing to execution and closure.
• Develop detailed event plans, timelines, production schedules and checklists.
• Coordinate with internal teams, clients, venues, partners and vendors.
• Prepare and manage event budgets, estimates, quotations and purchase requirements.
• Ensure projects are delivered within agreed budgets, timelines and quality standards.
• Identify potential operational risks and develop contingency plans.

3. Production & On-Ground Execution

• Lead end-to-end production and execution of events.
• Manage fabrication, branding, set-ups, stage, décor, AV, lighting, sound, structures and other production requirements.
• Conduct venue recce and develop venue-specific execution plans.
• Manage event build-up, rehearsals, event-day operations and dismantling.
• Be hands-on during event days and take ownership of troubleshooting and last-minute requirements.
• Ensure compliance with venue, safety, statutory and operational requirements.

4. Vendor Management & Network Development

• Maintain and continuously expand a strong vendor network across India and international markets.
• Have an existing network of reliable fabricators, production houses, AV companies, event agencies, decorators, logistics partners, manpower agencies, entertainment suppliers and experiential vendors.
• Source, evaluate and negotiate with vendors based on quality, capability, timelines and commercial viability.
• Develop multiple vendor options for key requirements to ensure competitive pricing and execution flexibility.
• Conduct vendor audits and maintain a database of preferred vendors.
• Build long-term strategic relationships with vendors across major Indian cities and key international markets.

5. M.I.C.E. & Corporate Events

• Plan and execute conferences, corporate offsites, incentive programmes, exhibitions, gala dinners, award nights, launches and other M.I.C.E. programmes.
• Work closely with travel, hospitality, production and destination partners.