Event Managing Associate

The Barge; Kolkata District; On-site; INR 300,000 - 450,000; Full time

Benefits offered by this job

Competitive salary

Performance incentives

Direct collaboration with founding/CEO

Job summary

The Barge Company in Kolkata, India, is seeking an Event Managing Associate/Event Coordinator to lead experiential events on luxury river cruises. You will manage client relationships, logistics, and on-ground operations for high-end gatherings.

The ideal candidate has 3–5 years in event management, a background in hospitality or communications, and a proven ability to coordinate multiple vendors, budgets, and schedules while delivering exceptional guest experiences.

Qualifications

• Graduate in Event Management, Communications, Marketing, Hospitality or related field.
• Certifications in event management, logistics advantageous.
• 3–5 years experience in event management, coordination, or operations.

Responsibilities

• Manage end-to-end event execution including client coordination, vendor management, logistics, and on-ground operations.
• Plan and coordinate all event logistics requirements, including movement of materials, décor, equipment, artists, vendors, catering, production teams, and other event resources.
• Develop event-wise logistics plans, schedules, checklists and timelines for timely execution.
• Coordinate with vendors, suppliers, production teams, decorators, caterers, artists, transportation providers and service partners for smooth operations.
• Monitor logistics costs, vendor quotations, procurement requirements, deliveries, and resource utilization while maintaining efficiency.
• Ensure timely loading, unloading, movement, placement and retrieval of event materials and equipment before, during, and after events.
• Build and maintain relationships with brands, artists, communities, agencies and corporate clients to generate repeat business.
• Coordinate with internal teams and external stakeholders to ensure smooth operations and exceptional guest experience.

Skills

Event management

Client relationship management

Logistics coordination

Negotiation

Communication

Education

Graduate in Event Management

Job description

Job Position: Event Managing Associate/ Event Coordinator

Company: The Barge Company

Location: Kolkata (On-site)

Experience: 3 to 5 Years

Industry: Luxury Hospitality / Events / Experiential Tourism

Employment Type: Full-Time

About The Company

The Barge Company is India's first luxury river-based event and cultural experiences brand. From curated dinners and floating concerts to weddings, corporate events, and large-format celebrations, we redefine how people celebrate and connect with the Ganges.

Role Overview

We are looking for a dynamic professional to manage experiential events, client relationships, event logistics, and on-ground operations for our luxury river cruise experiences. The role combines event execution, hospitality, community engagement, business development, and logistics management to deliver memorable guest experiences.

Key Responsibilities

• Manage end-to-end event execution including client coordination, vendor management, logistics, and on-ground operations.
• Plan and coordinate all event logistics requirements, including movement of materials, dcor, equipment, artists, vendors, catering, production teams, and other event-related resources.
• Develop event-wise logistics plans, schedules, checklists, timelines, and coordination sheets to ensure timely and efficient execution.
• Coordinate with vendors, suppliers, production teams, decorators, caterers, artists, transportation providers, and other service partners to ensure smooth event operations.
• Monitor logistics costs, vendor quotations, procurement requirements, deliveries, and resource utilisation while maintaining operational efficiency.
• Ensure timely loading, unloading, movement, placement, and retrieval of event materials and equipment before, during, and after events.
• Build and maintain strong relationships with brands, artists, communities, agencies, and corporate clients to generate repeat business.
• Coordinate with internal teams and external stakeholders to ensure smooth operations, service delivery, and exceptional customer experience.

Key Skills & Requirements

• 3 to 5 years of experience across event management, event coordination, or event operations.
• Strong understanding of event execution, event coordination, vendor coordination, guest experience, and on-ground operations.
• Excellent communication, client relationship management, coordination, and negotiation skills.
• Ability to manage multiple projects, timelines, vendors, logistics requirements, and stakeholders simultaneously.
• Strong organisational and problem-solving abilities with attention to detail.
• Experience in luxury hospitality, weddings, lifestyle brands, corporate events, experiential businesses, or river cruises preferred.
• Strong networking and business development abilities with a proactive and solution-driven approach.
• Comfortable working in fast-paced environments and handling last-minute operational requirements.
• Willingness to work evenings, weekends, holidays, and flexible hours as per event schedules.
• Willingness to travel locally for venue visits, vendor coordination, and event execution when required.
• Education:
• Graduate in Event Management, Communications, Marketing, Hospitality, or a related field.
• Additional certifications in event management, logistics, will be an advantage.

What We Offer

• Opportunity to work with a unique luxury river-based experiences brand.
• Creative and entrepreneurial work environment.
• Direct collaboration with the founding team.
• Exposure to luxury hospitality, events, tourism, entertainment, and experiential businesses.
• Competitive salary + performance-based incentives.

Cost To Company

3 Lacs to 4.5 lacs