Event Coordinator

Red Envelope Consultants; Sarkhej; Vor Ort; INR 300.000 - 520.000; Vollzeit

Zusammenfassung

Red Envelope Consultants in India is seeking an energetic Event Coordinator to plan and execute birthday parties and events, liaising with clients, creative teams, and vendors to ensure memorable experiences for children and families. The role also supports online and offline marketing to boost brand visibility.

You will manage budgets, vendor coordination, and on-site operations, delivering high standards of service and brand-aligned presentation while maintaining strong client relationships

Qualifikationen

• Proven experience in event coordination and party planning.
• Excellent communication and client-handling skills.
• Strong organizational, planning, and multitasking abilities.
• Creative eye for themes, colours, decor, and event presentation.
• Ability to remain calm, adaptable, and solution-focused under pressure.
• Willingness to work weekends and occasional evenings.

Aufgaben

• Coordinate and manage all aspects of birthday parties and special events, in-house and at external venues.
• Understand client requirements, themes, and budgets to plan suitable experiences.
• Oversee decor setup, entertainment, food arrangements, and activity schedules.
• Ensure all event arrangements are completed on time and meet quality expectations.
• Coordinate with decorators, entertainers, suppliers, and venue teams; manage schedules and deliverables.
• Supervise event-day activities, handle guest interactions, troubleshoot, and wrap up.

Kenntnisse

Event coordination

Communication

Organizational skills

Multitasking

Creativity

Flexibility

Client handling

Tools

Canva

Jobbeschreibung

Position: Event Coordinator Department: Events & Marketing

Job Summary

Looking for an energetic, creative, and detail-oriented Event Coordinator to manage and execute in-house and outdoor birthday parties and special events.

The ideal candidate will act as a bridge between clients, creative teams, and vendors, ensuring that every event is executed seamlessly and delivers a memorable experience for children and their families. The role also involves supporting online and offline marketing activities to promote events and enhance brand visibility.

Key Responsibilities

1. Event Planning & Coordination

• Coordinate and manage all aspects of birthday parties and special events, both in-house and at external venues.
• Understand client requirements, preferences, themes, and budgets to plan suitable event experiences.
• Plan and oversee dcor setup, entertainment, food arrangements, and activity scheduling.
• Ensure all event arrangements are completed on time and meet quality expectations.

2. Vendor Management

• Coordinate with decorators, entertainers, suppliers, and venue teams for smooth event execution.
• Manage vendor schedules, requirements, and deliverables.
• Negotiate with vendors where required to ensure cost-effective and quality services.

3. Event Day Operations

• Supervise event-day activities, including setup, guest handling, coordination, troubleshooting, and wrap-up.
• Ensure smooth execution of all event activities and resolve issues promptly.
• Maintain high standards of service, presentation, and customer experience.
• Ensure every event reflects brand values of fun, creativity, and quality.

4. Client Management & Relationship Building

• Interact with clients to understand their expectations and provide appropriate event solutions.
• Handle client queries, follow-ups, and post-event feedback.
• Build strong client relationships to encourage repeat bookings and referrals.

5. Marketing & Brand Promotion

• Handle online and offline marketing activities to promote events and increase brand visibility.
• Support social media marketing initiatives related to events.
• Coordinate the creation and sharing of event-related photos, videos, reels, and stories.
• Contribute creative ideas for event promotions and brand engagement.

6. Budgeting, Reporting & Inventory Management

• Maintain event records, budgets, and post-event reports.
• Monitor event-related expenses and ensure adherence to approved budgets.
• Manage inventory of dcor items, props, and party supplies.
• Ensure proper utilisation, storage, and availability of event materials.

Candidate Requirements

• Proven experience in event coordination, event management, or party planning. Experience in children's events will be preferred.
• Excellent communication and client-handling skills.
• Strong organisational, planning, and multitasking abilities.
• A creative eye for themes, colours, dcor, and event presentation.
• Ability to remain calm, adaptable, and solution-focused under pressure.
• Willingness to work flexible hours, including weekends and occasional evenings.
• A friendly, energetic personality with the ability to connect easily with children and parents.

Preferred Skills

• Knowledge of current children's trends, birthday party themes, and entertainment ideas.
• Experience in vendor management, coordination, and negotiation.
• Proficiency in Canva or other photo-editing and creative design applications.
• Basic understanding of social media marketing and promotional content creation.

Key Competencies

• Event Planning & Execution
• Client Relationship Management
• Vendor Coordination & Negotiation
• Creative Theme & Dcor Planning
• Online & Offline Marketing
• Social Media Content Coordination
• Budgeting & Inventory Management
• Problem-Solving & Time Management
• Communication & Interpersonal Skills
• Multitasking and Attention to Detail