Estimating Associate

King Rose Construction; Bengaluru; On-site; INR 3,362,000 - 4,803,000; Full time

Job summary

King Rose Services seeks an Estimating Associate to support a New York client with RFP and proposal coordination. You will review RFPs, organize project information, assist with proposal preparation, and maintain records.

Key tasks include tracking deadlines, communicating with clients by email and phone, coordinating reviews and submissions, and ensuring timely responses with accuracy. This role requires collaboration with estimators and management to ensure compliance with templates, client

Qualifications

• 1–3 years of experience in estimating support, proposal coordination, construction administration, project coordination, or related field.
• Strong written and verbal English communication skills.
• Professional telephone etiquette and confidence communicating with U.S.-based clients.
• Strong attention to detail, organization, and follow-through.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to manage multiple assignments, deadlines, and follow-ups simultaneously.
• Ability to work effectively with a U.S.-based client and internal team members.

Responsibilities

• Review incoming RFPs, drawings, specifications, and supporting documents and identify missing information.
• Set up and maintain accurate project information in the client’s systems and project folders.
• Assist with preparing and coordinating proposal drafts using approved templates and client-specific requirements.
• Track RFP status, proposal deadlines, outstanding information, and follow-up activities.
• Communicate with clients and project contacts through email and telephone to obtain required information and address basic RFP-related questions.
• Answer client calls professionally, understand the purpose of the call, provide appropriate information within the scope of the role, document the discussion accurately, and elevate questions to the estimator or manager.
• Coordinate proposal reviews, revisions, PDF preparation, and submission.
• Maintain complete, accurate, and organized project documentation throughout the RFP and proposal process.
• Follow up on submitted proposals and update project status and related records as instructed.
• Work closely with estimators and management to ensure RFPs and proposals are processed accurately and within required timelines.

Skills

English communication

Telephone etiquette

Attention to detail

Organizational skills

Multitasking

Client communication

Tools

Microsoft Office

Job description

King Rose Services is seeking an Estimating Associate to support our New York-based client with RFP and proposal coordination activities.

The position will work closely with the estimating team to review incoming RFPs, organize project information, assist with proposal preparation, maintain project records, coordinate follow-ups, and communicate professionally with clients and project contacts.

Key Responsibilities

• Review incoming RFPs, drawings, specifications, and supporting documents and identify missing information.
• Set up and maintain accurate project information in the client’s systems and project folders.
• Assist with preparing and coordinating proposal drafts using approved templates and client-specific requirements.
• Track RFP status, proposal deadlines, outstanding information, and follow-up activities.
• Communicate with clients and project contacts through email and telephone to obtain required information and address basic RFP-related questions.
• Answer client calls professionally, understand the purpose of the call, provide appropriate information within the scope of the role, document the discussion accurately, and elevate technical, pricing, contractual, or other specialized questions to the appropriate estimator or manager.
• Coordinate proposal reviews, revisions, PDF preparation, and submission.
• Maintain complete, accurate, and organized project documentation throughout the RFP and proposal process.
• Follow up on submitted proposals and update project status and related records as instructed.
• Work closely with estimators and management to ensure RFPs and proposals are processed accurately and within required timelines.

Qualifications

• 1–3 years of experience in estimating support, proposal coordination, construction administration, project coordination, or a related field.
• Strong written and verbal English communication skills.
• Professional telephone etiquette and confidence communicating with U.S.-based clients.
• Strong attention to detail, organization, and follow-through.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to manage multiple assignments, deadlines, and follow-ups simultaneously.
• Ability to work effectively with a U.S.-based client and internal team members.

Training

Comprehensive training will be provided on the client’s software, portals, RFP workflow, proposal process, documentation standards, and applicable SOPs. The candidate will be expected to learn the processes thoroughly and follow established procedures accurately.

Shift Timing: 4:30 PM – 1:00 AM

Work Model: 5 days Work From Office (Saturday & Sunday off)