Documentation Engineer

City of Shakopee, MN; Pune District; On-site; INR 400,000 - 600,000; Full time

Job summary

Emerson is seeking a documentation specialist to take end-to-end ownership of project documentation from award through final submission. You will coordinate with customers and internal teams to ensure timely, accurate documents.

You will maintain document statuses, manage transmittals, and review engineering-related paperwork for scope alignment, while promoting EHS compliance and continuous process improvements.

Qualifications

• Experience in end-to-end project documentation management.
• Ability to review engineering-related documents for alignment with scope.

Responsibilities

• Take end-to-end ownership of project documentation from project award through final submission.
• Actively participate in project kick-off meetings to understand customer documentation requirements.
• Maintain document status in EDDI and Vendor Document Register Lists (VDRL).
• Ensure timely submission, receipt, and proper storage of documents in Emerson systems such as document repository tools, Document Management Systems (DMS), or PLM platforms.
• Prepare document cover pages and manage document transmittals between Emerson and customers.
• Upload documents to customer portals or share via email as required.
• Collaborate with internal stakeholders (factories, project managers, engineering, quality teams) and customers to ensure on-time submission and approvals.
• Review technical documents to confirm alignment with project scope and requirements before submission.
• Manage customer feedback by preparing comment resolution sheets and coordinating with teams to address revisions.
• Continuously follow up with internal teams and customers to expedite document submissions and approvals.
• Provide regular documentation status updates to project stakeholders.
• Prepare and submit Manufacturing Record Books (MRB) or final data books, ensuring alignment with approved indices and supporting milestone payment processes.
• Promote a culture of safety by adhering to Environmental, Health & Safety (EHS) policies, reporting risks, and participating in safety initiatives.

Skills

Documentation ownership

Communication

Organizational skills

Team collaboration

Tools

MS Office

Job description

InThisRole,YourResponsibilitiesWill Be:

• Take end-to-end ownership of project documentation from project award through final submission.
• Actively participate in project kick-off meetings to understand customer documentation requirements.
• Maintain document status in EDDI and Vendor Document Register Lists (VDRL).
• Ensure timely submission, receipt, and proper storage of documents in Emerson systems such as document repository tools, Document Management Systems (DMS), or PLM platforms.
• Prepare document cover pages and manage document transmittals between Emerson and customers.
• Upload documents to customer portals or share via email as required.
• Collaborate with internal stakeholders (factories, project managers, engineering, quality teams) and customers to ensure on-time submission and approvals.
• Review technical documents to confirm alignment with project scope and requirements before submission.
• Manage customer feedback by preparing comment resolution sheets and coordinating with teams to address revisions.
• Continuously follow up with internal teams and customers to expedite document submissions and approvals.
• Provide regular documentation status updates to project stakeholders.
• Prepare and submit Manufacturing Record Books (MRB) or final data books, ensuring alignment with approved indices and supporting milestone payment processes.
• Promote a culture of safety by adhering to Environmental, Health & Safety (EHS) policies, reporting risks, and participating in safety initiatives.

Who You Are:
You are action-oriented, taking initiative and following through commitments with a sense of urgency. You communicate effectively across global teams, adapting your style to different audiences and ensuring clarity in both written and verbal interactions. You collaborate openly, building partnerships with cross-functional stakeholders to achieve shared goals. You are customer-focused, consistently striving to meet expectations and deliver high-quality outcomes. You plan and align your work effectively, ensuring priorities are managed and processes are optimized for efficiency.

For This Role, You Will Need:

• Strong written and verbal communication skills in English, with the ability to engage confidently with global stakeholders.
• Proficiency in MS Office tools (Word, Excel, PowerPoint, Outlook, and similar).
• Ability to manage multiple priorities and work in a fast-paced environment.
• Strong organizational skills with close attention to detail.
• Technical literacy and the ability to understand and review engineering-related documents.
• Team-oriented mindset with the ability to collaborate effectively.
• Confidence to handle complex situations and maintain progress under pressure.

Preferred Qualifications That Set You Apart:

• Exposure to document management systems or PLM tools (e.g., Windchill or similar platforms).
• Experience working in global project environments or cross-cultural teams.
• Familiarity with project documentation processes, including MRB or final documentation deliverables.
• Understanding of engineering or manufacturing documentation standards.
• Prior experience in customer-facing roles or coordination-intensive positions.

Our Culture and Commitment To You:
At Emerson, we prioritize a people-first culture that values inclusion, collaboration, and continuous growth. We are committed to creating a workplace where everyone feels respected, supported, and empowered to succeed. You will have access to learning opportunities, global exposure, and a supportive environment that encourages innovation and ownership. We promote work-life balance, recognize contributions, and foster a culture where safety and well-being come first.