Document Controller

HypTechie; Chennai District; On-site; INR 400,000 - 560,000; Full time

Job summary

Emerson Chennai is seeking a Documentation Specialist to ensure on-time, accurate project documentation compliant with Emerson and customer standards. You will master Document Management Systems, coordinate with PM/Engineering/Quality, and work with internal stakeholders to collect and submit documents.

Preferred candidates have 2+ years in project documentation, strong English communication, and familiarity with SAP and MS Office tools.

Qualifications

• Graduate in Physics, Math, or Chemistry; Engineering candidates may apply.
• Strong written and verbal English communication skills.
• Proficiency in MS Office and document editing software.

Responsibilities

• Learn and master designated Document Management Systems to track deliverables throughout the project life cycle.
• Participate in handover calls to obtain inputs from PM/Engineering/Quality.
• Collaborate with internal stakeholders to collect documents for submission.
• Review and prepare documents for submittal in the agreed project format.
• Check accuracy of documentation before submission; coordinate with PM/Direct sales to prioritize.
• Prepare documents and upload to the Controlled Document Archive.
• Notify teams to review customer comments and rework if needed.
• Review, prepare and upload new revisions and re-issue to the customer via transmittal.
• Assist in preparing project documentation reference binders upon request.
• Manage document flow and store in the Documentation Management System with proper distribution and revision procedures.

Education

Physics degree

Mathematics degree

Chemistry degree

Engineering degree

Tools

MS Office

PDF Editor

Nitro

SAP

Job description

If you have some background in Project Documentation, Emerson has an exciting role for you! You will be a part of the Documentation team located in FCEC, Chennai and will be responsible for on time and accurate documentation in compliance with Emerson and Customer standards. We value autonomy, self-reliance, fast movers, a passion to innovate, and above all, the ability to ship a quality product.

For This Role, You Will Need:

• Graduate in Physics, Math’s, Chemistry. Engineering candidates can also apply
• Strong communication skills in English – both written and verbal
• Proficiency in MS Office and Document editing software’s (PDF editor, Nitro etc)

Preferred Qualifications that Set You Apart:

• 2+ years’ industry work experience with experience in project documentation
• Learning agility for fast learning of work processes
• Working knowledge of SAP

In This Role, Your Responsibilities Will Be:

1. To learn and master the designated Document Management Systems to keep track of all document deliverables throughout the project life cycle.
2. Participate in handover call to get inputs from PM/Engineering/Quality.
3. Work with all the internal stakeholders of the project such as Inside Sales team, factory, engineering etc to collect the relevant documents for submission
4. Reviewing and preparing the documents for submittal with the agreed project format.
5. Perform check for accuracy on the documentation sent to customer. Liaise with PM/Direct sales to prioritize and plan submission.
6. Prepare documents and upload to the Controlled Document Archive.
7. Notify the relevant teams to review the customer comments in the case of comments from customer to rework and resubmit
8. Review, prepare and upload the new revisions of the document and re-issue to the customer via transmittal.
9. Assist in preparation of project documentation reference binders when requested by customer
10. To manage document flow and store in Documentation Management System through various functions and processes. This includes maintaining files and using proper distribution and revision procedure.