Document Controller-C1-Project Controls-PMO

TATA Consulting Engineers Limited; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Tata Consulting Engineers Limited in Mumbai is seeking a seasoned Document Controller to manage project documentation within our design and management teams. You will ensure compliance with templates, maintain metadata, and support document workflows across the project lifecycle.

The role requires 5+ years in relevant disciplines, strong MS Office and PDF tool proficiency, and the ability to coordinate with internal and external stakeholders.

Qualifications

• At least 5 years of experience in design or project management documentation.
• Strong familiarity with document management systems and standard templates.
• Proficient in MS Office and PDF tools for QA and compliance.

Responsibilities

• Manage and control project documentation per procedures.
• Ensure documents use correct templates and formats.
• Perform quality and compliance checks before issuing.
• Collect, distribute, and securely store controlled documents.
• Capture and register metadata in the system accurately.
• Provide document control support to project teams.
• Receive documents from contractors and transmit for review.
• Return comments to originators and ensure correct issuance.
• Maintain filing and archival of hard and electronic records.
• Track logs for incoming/outgoing submittals and correspondence.
• Assist with documentation queries and submissions.
• Hand over project documentation to Client Document Controller.
• Close out and archive project records at shelf life end.

Skills

Document Management

MS Office

Adobe Acrobat

Foxit

FTP

Education

Graduate in Business Administration or engineering

Engineering discipline

Tools

File Transfer Protocol

Job description

Tata Consulting Engineers Limited (TCE) is the largest Indian private sector engineering and project consultancy and an emerging global leader in integrated engineering solutions. With more than 60 years of engineering excellence, TCE has a presence in over 64 countries and over 12000 completed projects, the company operates in 3 core Industry segments -Infrastructure (Water, Environment, Urban Development, Buildings, Manufacturing Facilities, Ports and Harbours, Transportation), Power (Thermal, Hydro, Nuclear, Renewable, Transmission and Distribution) and Resources - Hydrocarbons and Chemicals (Oil, Gas and Refineries, Chemicals, Petrochemicals, Fertilizers, Speciality Chemicals, Pulp and Paper, Cement, Food, Pharmaceuticals and Beverages, Tyre, Glass) as well as Mining and Metallurgy (Mining, Geology, Beneficiation, Steel, Non-ferrous). TCE serves domestic as well as international markets and is known for several first-of-its-kind projects offering Engineering Studies, Design Engineering Services, Project Management Consultancy Services, OPEX and IIOT across all three verticals. A part of Tata Group - India’s most respected group, TCE is a 100 percent subsidiary of Tata Sons Limited Design your Future with us At TCE, you will experience a supportive environment that empowers you to excel, whether you are based in our offices or at a client site. We embrace diversity, equity, and inclusion, fostering a workplace where every individual can thrive by contributing their unique skills and perspectives to deliver exceptional results for our clients. Our comprehensive compensation and benefits packages are designed to meet the diverse needs of our employees and their families, complemented by a robust global well-being program. As a leading global infrastructure firm, we are committed to your growth and success, offering access to cutting-edge technology and impactful projects that offer flexibility and significant professional opportunities. Join us and become part of a global company that values your potential and supports your career development.

Purpose & Scope of Position

The document controller works closely with the project management team to provide sufficient support the project efficiently and effectively with respect to cost, schedule and both quantity and quality of service. The incumbent enforces all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives. The role requires following electronic workflows through our internal electronic document management system.

Experience

• A minimum of 5 years’ experience in relevant design/project management discipline
• Experience in engineering packages
• Knowledge and proficiency in the Document Management.
• Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat, Foxit, and File Transfer Protocol.

Qualification

• Graduate in Business Administration or a technical subject
• Graduate in an engineering discipline

Key Responsibilities

1. Manage and control project documentation in accordance with project procedures. 2. Ensure identification of documents and compliance with standard templates and format. 3. Perform quality and compliance checks on all documentation received and before issuing. 4. Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording. 5. Ensuring all metadata is supplied and properly registered into the system. 6. Providing Document Control support to project team members in retrieving documents. 7. Register the receipt of documents from contractors. 8. Transmit documents to internal and external parties for review and information. 9. Transmit the comments on documents back to originators. 10. Ensure that all issued project documents are correct in accordance with document control procedures. 11. Maintain document filing and retention system for hard copy and electronic originals of documentation. 12. Keep up to date all incoming and outgoing submittal and correspondence logs. 13. Assist with queries on documentation requirements and submissions. 14. Hand-over of documentation to the Client Document Controller. 15. Close out and archive project at end of shelf life.