Deputy Manager Project and contract manager

KSB Company; Satara; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

KSB Company in India is seeking a Deputy Manager – Project & Contract Management to drive execution of projects and contracts in line with timelines, budgets, and client expectations. The role involves coordinating with multiple departments, managing documentation, and ensuring smooth approvals and payments.

Key responsibilities include kick-off meetings, cash-flow tracking, milestone adherence, and proactive risk mitigation to protect margins and schedule.

Responsibilities

• Execute project/contract per timelines, ensuring no penalties from clients.
• Review contract orders and conduct project kickoff meetings with customers and internal teams for new/big orders.
• Plan and work toward achieving the Sales Plan as per schedule.
• Coordinate with MRP/SCM/Production and send SO-wise status/MPR updates to customers.
• Submit final technical and commercial documentation and obtain IRN/MDCC approvals.
• Organize and attend meetings with customers, clients, consultants and vendors to expedite approvals and advances and maintain project schedule.
• Coordinate with Operations and QM for execution of inspection activities.
• Follow up and track LD orders and LD waiver requests with justification and final payment.
• Track cash flow and ensure advances and payments on time.
• Communicate effectively with clients to identify needs and evaluate project solutions; continually seek opportunities to increase satisfaction and deepen relationships; manage client expectations.
• Enhance client relationships through excellent service, follow-up and successful project completion.
• Cash flow management.
• Improve the project’s contribution margin.
• Monitor team workload and assign orders per workload and manager capabilities.
• Ensure internal orders from other plants are booked on time and scheduled per PO delivery date.
• Ensure timely submission of post-order documents and receipt of approvals and manufacturing clearances.
• Periodic review of orders on hand using SAP and other tools; identify risks and initiate mitigation actions.
• Ensure orders are executed within contractual delivery; identify delays and secure extensions before dispatch.
• Periodic reporting of team performance to supervisor.
• Ensure all requirements per KSB QMS and other systems are followed.

Job description

JOB Profile: Deputy Manager – Project & Contract Management

• Execution of Project / Contract as per Project Timelines without any penalty from clients.


• Review contract orders and conduct Project Kick off meeting with Customers and Internal team for new and big orders.


• Plan & work towards achievement of Sales Plan as per schedule


• Coordinate with MRP / SCM / Production and send SO wise status /MPR update to Customers.


• Submit final technical & commercial documentation and get the approval – IRN / MDCC


• Organize and attend the meetings with Customer / Client / Consultant / Vendors to expedite approvals, advances and / or any other requirements to maintain project schedule


• Co-ordinate with Operations and QM for execution of Inspection activities


• Follow-up / Keep track of LD orders, LD waiver requests with necessary justification and final payment


• Track cash flow of order and ensure advances and payments on time.


• Communicating effectively with clients to identify needs and evaluate alternative business solutions with project management. - Continually seeking opportunities to increase customer satisfaction and deepen client relationships. - Managing client expectations effectively.


• Enhance client relationships through excellent service, follow-up and successful project completion


• Cash Flow Management


• Contribution Margin improvement of the project


• Monitor the team workload and ensure that orders are assigned as per the workload and capabilities of individual contract managers.


• Ensure that all internal orders from other plants are booked in time and scheduled as per the Purchase order delivery date.


• Ensure timely submission of post order documents and receipt of approval and manufacturing clearances.


• Periodic review of orders on hand with the team using SAP reports and other tools. Identify risks and initiate actions for mitigation.


• Ensure that all orders are executed within contractual delivery. In case of any delays, identify reasons and ensure receipt of delivery extensions prior to dispatch.


• Periodic reporting of the team performance to supervisor in the prescribed format.


• Ensure that all requirements as per the KSB QMS and other systems are being followed