Deputy Manager - ESOP Administration

Piramal Pharma Limited; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Piramal Pharma Limited is seeking a Deputy Manager - ESOP Administration to manage ESOP grants, vesting, and exercise transactions. The role requires oversight of documentation and collaboration with internal teams and external vendors to ensure compliance and accurate records.

The candidate should have a Bachelor's degree in Finance or Commerce; CS/CA qualifications are a plus, with at least two years in ESOP administration, preferably in a listed company.

Qualifications

• Bachelor's degree in Finance, Commerce or related field, with attention to accuracy and compliance.
• Professional certifications such as CS, CA, or equivalent are a plus.
• Experience in ESOP administration or related field is desirable.
• Experience liaising across legal, finance and HR/compliance is beneficial.

Responsibilities

• Oversee ESOP grants, vesting, and documentation processes.
• Manage ESOP exercise transactions and maintain accurate records.
• Collaborate with internal teams and external vendors for ESOP administration.
• Prepare periodic ESOP reports on vesting, exercise, and forfeiture.

Skills

Liaising

Communication

Tech proficiency

Timeliness

Education

Bachelors in Finance/Commerce or related field

Job description

Deputy Manager - ESOP AdministrationSupport in ESOP administration of the Employee Stock Ownership Plan (ESOP). This role will involve handling transactions related to the allocation, exercise, and forfeiture of stock options, ensuring compliance with the company's policies, and maintaining accurate records.

KEY STAKEHOLDERS: INTERNAL

Human Resources, Employees, Compliance, Finance

KEY STAKEHOLDERS: EXTERNAL

External vendor for ESOP administration, CA, Trust Bank account

REPORTING STRUCTURE:

Manager/Senior Manager: HR

QUALIFICATION:

• Bachelor's degree in Finance, Commerce, or related field. Professional certifications (such as CS, CA, or equivalent) are a plus.

EXPERIENCE:

• At least 2 years of experience in ESOP administration or related fields, preferably in a corporate environment.
• Experience working with ESOPs in a publicly listed company.
• Prior experience in a liaison role between legal, finance, HR, compliance

SKILLS AND COMPETENCIES

• Liaising: Networking and relationship-building with external stakeholders.
• Communication: Strong written and verbal communication skills for diverse audiences.
• Technology Proficiency: Familiarity with online ESOP administration tool.
• Timeliness: Adherence to timelines as required for ESOP related transactions.

ESOP Allocation & Transactions

• Manage ESOP grants and vesting process and documentation.
• Manage the ESOP exercise process, including the issuance of options, handling transactions, and documentation.
• Work closely with internal teams to ensure smooth implementation of stock option transactions.
• Prepare and maintain accurate reports related to ESOP vesting, exercise, and forfeiture.

ESOP Trust Management

• Help overseas employees in documentation for PAN issuance
• Help and liaise with Broker for opening of demat account for overseas employees
• Prepare documentation for overseas employees at the time of exercise
• Administer and manage all activities related to the ESOP trust, including fund management and allocation of shares.
• Monitor and track ESOP-related transactions and maintain accurate records.

Employee Communication & Support

• Serve as the point of contact for employees with questions regarding the ESOP program, including overseas employees.
• Organize training sessions and workshops for employees to enhance their understanding of the ESOP process.
• Maintain documentation and FAQs on the company’s ESOP platforms for easy access by employees.

Liaison with Secretarial Team

• Collaborate with the secretarial and legal team to ensure all regulatory and legal aspects of ESOP administration are met.
• Coordinate with the company secretary on share-related matters and required filings.

Compliance and Reporting

• Ensure adherence to all statutory requirements, including periodic filings and reporting with government agencies.

Record Keeping

• Maintain accurate and up-to-date records of all ESOP transactions, including stock option grants, exercises, and forfeitures.
• Ensure that the ESOP registry and employee stock certificates are maintained.

Bachelor of Commerce (BCom) - Accounting & Finance

Piramal Pharma Limited, offers a portfolio of differentiated products and services through its 17 global development and manufacturing facilities and a global distribution network in over 100 countries. PPL includes Piramal Pharma Solutions (PPS), an integrated Contract Development and Manufacturing Organization; Piramal Critical Care (PCC), a Complex Hospital Generics business; and the India Consumer Healthcare business, selling over-the- counter products. In addition, one of PPL’s associate companies, AbbVie Therapeutics India Private Limited is a JV with AbbVie Inc. and has emerged as one of the market leaders in the ophthalmology therapy area. Further, PPL has a minority investment in Yapan Bio Private Limited. In October 2020, PPL received a 20% strategic growth investment from the Carlyle Group.

PPL provides equal employment opportunities to all employees and applicants for employment. It prohibits discrimination and harassment based based on race, color, age, sex, religion, national origin or ethnicity, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by applicable law. Our employment decisions are based on merit considering qualifications, skills, performance, and achievements. Equal employment opportunity applies to all terms and conditions of employment, including recruitment, selection, training, social programs, placement, promotion, demotion, compensation and benefits, transfers, terminations, and working conditions.