Facilities Coordinator

Framestore; Mumbai Suburban; Hybrid; INR 600,000 - 900,000; Full time

Job summary

Framestore in Mumbai is seeking a proactive Facilities Coordinator to manage day-to-day operations across housekeeping, cafeteria, security, and attendance systems. The role requires a graduate with strong English communication and the ability to coordinate multiple facility functions efficiently.

You will supervise staff and vendors, ensure hygiene and safety, and assist in budgeting and cost control for facility operations.

Qualifications

• 4+ years of experience as a Facilities Coordinator or in a similar role.
• Experience managing housekeeping, cafeteria, security, attendance systems, and admin support.
• Familiarity with safety regulations and office equipment.

Responsibilities

• Supervise housekeeping staff and vendors to ensure cleanliness and hygiene across all office areas.
• Monitor cleaning schedules, supplies, and performance.
• Conduct regular inspections to maintain standards.
• Oversee cafeteria operations, food quality, hygiene and vendor compliance.
• Coordinate meal plans, feedback collection and pantry inventory.
• Coordinate with security agency to ensure safety and incident reporting.
• Monitor attendance system functionality and coordinate with HR for reports.
• Maintain employee ID and access card management.
• Support office administration, stationery, courier and logistics requirements.
• Maintain vendor relationships and SLA compliance.
• Assist in budgeting and cost control for facility operations.
• Maintain facility documentation and compliance records.

Skills

Excellent communication

Multitasking

Facilities management

Vendor management

Office equipment familiarity

Emergency response

Budgeting basics

Organization skills

Education

BSc/ BA in facility management, engineering, business administration or relevant field

Tools

Facilities management software

Job description

• The Facilities Coordinator will be responsible for ensuring smooth day-to-day operations of all facility-related services including housekeeping, cafeteria, security, attendance systems, and administrative support.
• The ideal candidate should be a graduate with excellent communication skills in English, and have prior experience managing multiple facility functions efficiently.

Responsibilities:

Housekeeping Management:

• Supervise housekeeping staff and vendors to ensure cleanliness and hygiene across all office areas.
• Monitor cleaning schedules, supplies, and performance.
• Conduct regular inspections to maintain standards.

Cafeteria & Pantry Management:

• Oversee cafeteria operations and ensure food quality, hygiene, and vendor compliance.
• Coordinate meal plans, feedback collection, and inventory of pantry items.

Security Management:

• Coordinate with the security agency to ensure safety and security protocols are followed.
• Handle incident reporting and emergency preparedness drills.

Attendance & Access Systems:

• Monitor attendance system functionality and resolve related issues.
• Ensure data accuracy and coordinate with the Resource and HR Team for attendance reports.
• Maintain employee ID and access card management.

Administrative Support:

• Support office administration, stationery, courier, and logistics requirements.
• Maintain vendor relationships and ensure service-level agreements are met.
• Assist in budgeting and cost control for facility operations.

Compliance & Reporting:

• Maintain facility-related documentation and compliance records.
• Prepare periodic reports like DMR, MMR and others related to housekeeping, cafeteria, and security performance.
• Job requirements

Skills required:

• Good verbal and written communication.
• Prior work experience as a Facilities Coordinator or similar role for 4+ years.
• Prior experience of facilities management operations and familiarity with office equipment and security systems.
• Prior hands-on experience with facilities management software as well as understanding of safety regulations in offices would be a plus.
• Well-organized and confident with the ability to think quickly during emergencies.
• BSc/ BA in facility management, engineering, business administration or relevant field