Crew Coordinator

V.Group; Mumbai Suburban; On-site; INR 240,000 - 320,000; Full time

Job summary

V.Group in Mumbai is seeking an administrative professional to manage visa processes, joiner formalities, and pre-joining document verification.

You will coordinate training enrollments, keep records up to date in ShipSure Crewing when required, and support the Crew Supply Manager with various office tasks.

The ideal candidate holds a diploma or degree, has strong computer, communication and organizational skills, and can work to tight deadlines.

Qualifications

• A Vocational Diploma or short course certificate is required.
• Bachelor’s/College degree from any field accepted.
• Strong computer skills including MS Word and Excel.
• Excellent written and verbal communication.
• Strong interpersonal and cultural awareness.

Responsibilities

• Ensures timely processing of visa and other formalities relating to the joining crew.
• Ensures that all the pre joining documents are complete, checked and verified as genuine as per the applicable requirements.
• Responsible for the pre-joining preparation of approved personnel: certification, courses and tests, medical examination appointment.
• Maintains contact with personnel while on leave and during mobilization.
• Responsible for making all Training enrollments
• Maintaining accurate and up to date records in ShipSure Crewing and uploading documents if required.
• Responsible for processing flag state document applications and maintaining control procedures.
• Provides administrative assistance to other members of the Crew Cell
• Performs any other matters as may be required by the Crew Supply Manager in the efficient running of the Office.

Skills

Computer Skills

Interpersonal Skills

Attention to detail

Communication skills

Cultural awareness

Organizational skills

Deadline-driven

Education

Vocational Diploma / Short Course Certificate, Bachelor’s Degree

Job description

Role & responsibilities

Ensures timely processing of visa and other formalities relating to the joining crew.

• Ensures that all the pre joining documents are complete, checked and verified as genuine as per the applicable requirements.
• Responsible for the pre-joining preparation of approved personnel: certification, courses and tests, medical examination appointment.
• Maintains contact with personnel while on leave and during mobilization.
• Responsible for making all Training enrollments
• Maintaining accurate and up to date records in ShipSure Crewing and uploading documents if required.
• Responsible for processing flag state document applications and maintaining control procedures.
• Provides administrative assistance to other members of the Crew Cell
• Performs any other matters as may be required by the Crew Supply Manager in the efficient running of the Office.

Preferred candidate profile

Must posses at least a Vocational Diploma / Short Course Certificate, Bachelors/College Degree from any field

• Good computer operating skills including word processing and spreadsheet experience.
• Excellent interpersonal skills with the ability to engage and interact with people at all levels.
• Keen attention to details
• Excellent communication (oral and written) skills.
• Thorough awareness and good understanding of cultural and diversity issues.
• Good organisational and planning skills.
• Proven ability to work to, and meet, tight deadlines.