Creative Head

Facts N Fiction Studio; Gurugram District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Facts N Fiction Studio in Gurugram is looking for a Films Production & Operations Manager to oversee all film production projects. This role entails managing pre-wedding shoots, weddings, and branded content while ensuring timely communication with clients and coordinating with creative teams. The ideal candidate will have 2–4 years in film production, strong organizational skills, and familiarity with production tools. The position is on-site and offers a fast-paced creative environment.

Qualifications

• 2–4 years of experience in film production or event-based video operations.
• Ability to travel for destination shoots and manage field teams across locations.
• Prior experience in wedding or branded content production is a plus.

Responsibilities

• Own end-to-end execution of film projects from confirmation to final delivery.
• Coordinate with Creative Director and team members.
• Maintain detailed records for each project.

Skills

Film production workflows

Organizational skills

Communication skills

Proficiency in Notion and ClickUp

Knowledge of video gear

Education

Degree in Film Production, Media, or Event Management

Tools

Notion

ClickUp

Google Drive

Zoho CRM

Job description

We are primarily based in Delhi/Gurugram, came into existence in the year 2004. We believe in creating work that is honest, end results that are exploratory and the final output to be conceptually unique and visually stunning. Our Founders and Directors hold a unique set of expertise in their own profiles. Our Core team of qualified professionals brims with zeal and fervor to make an event of yours an extravagant affair to be remembered for ages.

Job Description

The Films Production & Operations Manager will lead the execution and delivery of all film production projects — including pre-wedding shoots, weddings, branded shoots, and long-format edits. This role involves overseeing shoot planning, on-ground coordination, timeline management, and cross-department execution. The ideal candidate is detail-oriented, great with people, and understands the fast-paced nature of the creative production world.

Key Responsibilities

Project Management & Timelines

• Own end-to-end execution of film projects from confirmation to final delivery
• Maintain shoot schedules, edit queues, and ensure timely updates in ClickUp / Notion
• Track deliverables across pre-production, shoot execution, post-production, and delivery
• Monitor shoot and edit timelines for each function and elevate delays to senior management.

Team Coordination

• Coordinate with Creative Director, Cinematographers, Editors, Album Designers, and Reels Editors
• Conduct weekly sprint meetings with the post-production and shoot teams
• Ensure all team members are aligned on shoot brief, gear list, and deliverable expectations.
• Communicate client-specific requirements to the creative team clearly and early
• Oversee field production planning: gear readiness, team assignments, location logistics
• Ensure the team follows the function-wise SOP for on-ground coverage.
• Supervise shoot-day execution when required (especially high-value or complex shoots).
• Ensure on-site backups and data management processes are followed properly

Process & Documentation

• Maintain detailed records for each project — timeline trackers, function-wise logs, team attendance
• Use standard SOPs for pre-shoot readiness, shoot-day execution, and data handoff
• Ensure ClickUp or Notion is updated for every function and trigger hand offs to the next team
• Share shoot summaries and debriefs with management regularly

Client Coordination (Execution Phase Only)

• Stay in sync with the Project Manager or Sales team about key client expectations.
• Manage mid-project client updates, resolve on-ground escalations, and communicate post-shoot timelines
• Ensure expectations are met as per package and scope, and flag any overshoot early

Key Skills Required

• Strong understanding of film production workflows, timelines, and team roles
• Excellent organizational and coordination skills
• Confident communicator with internal teams and vendors
• Familiarity with tools like Notion, ClickUp, Google Drive, WhatsApp coordination, and Zoho CRM
• Working knowledge of video gear, shoot logistics, and post-production workflows

Qualifications Preferred

• 2–4 years of experience in film production or event-based video operations
• Degree in Film Production, Media, or Event Management is preferred
• Prior experience in wedding or branded content production is a plus
• Ability to travel for destination shoots and manage field teams across locations