Construction Admin Manager

Smart Work Consultants; Thanjavur; On-site; INR 600,000 - 900,000; Full time

Job summary

Smart Work Consultants seeks an experienced Construction Admin Manager to oversee administrative and operational support for construction projects in Tamil Nadu. You will coordinate with project teams, contractors, vendors, consultants, and management to ensure smooth project administration, documentation, procurement coordination, billing support, and timely execution.

Responsibilities include managing day-to-day project administration, maintaining documents and contracts, tracking invoices,

Qualifications

• Experience in construction project administration and office operations.
• Documentation and coordination across contracts, drawings, approvals.
• Proficiency in procurement coordination and billing support.
• Knowledge of project MIS, reporting, and progress trackers.

Responsibilities

• Manage day-to-day construction project administration and office operations.
• Coordinate with Project Managers, Site Engineers, Contractors, Vendors, and Consultants.
• Maintain project documents, contracts, drawings, approvals, and correspondence.
• Track work orders, purchase orders, invoices, bills, and payment documentation.
• Coordinate with Accounts for contractor bills, client billing, and payment follow-ups.
• Maintain records of project expenses, materials, manpower, and administrative costs.
• Coordinate procurement and material requirements with project teams.
• Monitor contractor and vendor documentation and follow-ups.
• Prepare project MIS, progress reports, trackers, and management reports.
• Schedule meetings and maintain minutes of meetings and action points.
• Follow up on approvals, statutory documents, permits, and project-related requirements.
• Ensure proper filing and documentation of project records.
• Support management in monitoring project timelines and administrative KPIs.
• Ensure compliance with company policies and construction documentation procedures.

Skills

Strong follow-up & coordination

Communication & negotiation

Team management & problem solving

Contract & document control

Tools

MS Excel / MS Office

ERP / Project Management Software

Job description

Kumbakonam, India | Posted on 20/08/2026

We are looking for an experienced and organized Construction Admin Manager to manage the administrative and operational support functions of construction projects. The role involves coordinating with project teams, contractors, vendors, consultants, and management to ensure smooth project administration, documentation, procurement coordination, billing support, and timely execution.

• Manage day-to-day construction project administration and office operations
• Coordinate with Project Managers, Site Engineers, Contractors, Vendors, and Consultants
• Maintain project documents, contracts, drawings, approvals, and correspondence
• Track work orders, purchase orders, invoices, bills, and payment documentation
• Coordinate with Accounts for contractor bills, client billing, and payment follow-ups
• Maintain records of project expenses, materials, manpower, and administrative costs
• Coordinate procurement and material requirements with project teams
• Monitor contractor and vendor documentation and follow-ups
• Prepare project MIS, progress reports, trackers, and management reports
• Schedule meetings and maintain minutes of meetings and action points
• Follow up on approvals, statutory documents, permits, and project-related requirements
• Ensure proper filing and documentation of project records
• Support management in monitoring project timelines and administrative KPIs
• Ensure compliance with company policies and construction documentation procedures

Requirements

Construction Project Administration

Construction Documentation & Coordination

Purchase & Procurement Coordination

Billing & Invoice Coordination

Project MIS & Reporting

MS Excel / MS Office

ERP / Project Management Software

Contract & Document Management

Cost & Expense Tracking

Strong Follow-up & Coordination Skills

Communication & Negotiation Skills

Team Management & Problem Solving

? Keywords

Construction Admin Manager, Construction Administrator, Construction Administration Manager, Project Admin Manager, Project Administrator, Construction Coordinator, Project Coordinator, Construction Operations, Project Management, Contractor Management, Vendor Management, Procurement Coordination, Construction Billing, Project Documentation, Contract Administration, Project MIS, Construction ERP, Site Administration, Infrastructure Projects, Civil Construction, Construction Jobs.

Opportunity to work with a growing construction company

Interaction with contractors, vendors, consultants, and senior management

Professional learning and development opportunities

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