Assistant Company Secretary

Kshema General Insurance Limited; Secunderabad; On-site; INR 400,000 - 600,000; Full time

Job summary

Kshema General Insurance Limited is seeking a qualified Company Secretary with 1–3 years of experience to support governance, compliance, and board processes. The role involves preparing meeting papers, drafting minutes, maintaining statutory records, and coordinating regulatory filings.

The candidate will assist in developing corporate policies, manage shareholder communications, and handle special projects as required by management.

Qualifications

• Proficient in MS Office and corporate secretarial processes.
• Excellent English communication, both written and spoken.
• Strong analytical and organizational abilities.
• Proven interpersonal and liaison capabilities.
• Ability to multitask in a fast-paced corporate environment.

Responsibilities

• Assist in organizing and preparing agendas and papers for board, committee, and general meetings and circular resolutions.
• Prepare minutes of board and committee meetings and general meetings on time; coordinate for signing of financial statements and other secretarial documents.
• Update and maintain statutory registers and minutes book.
• Prepare fixed and event-based e-forms with reports and documents.
• Ensure compliance with Company Law and Secretarial Standards.

Skills

MS Office Suite

English communication

Analytical skills

Organizational skills

Interpersonal skills

Multitasking

Education

Company Secretary (CS)

Job description

Job Responsibilities

• Assisting the Company Secretary in Organizing and preparing agendas and papers for board/ committee meetings & general meetings and circular resolutions.
• Preparation of Minutes of board/ committee meetings & General Meetings on time; coordination for signing of financial statements and other secretarial documents.
• Updating and maintenance of Statutory Registers, Minutes Book etc.
• Preparation of fixed and event based e-form filing with reports & documents.
• Compliance of provisions of Company Law and Secretarial Standards
• Assisting the Company Secretary on corporate governance matters, including best practices and emerging trends.
• Assist in the development and implementation of corporate policies and procedures.
• Manage communication with shareholders and respond to inquiries or requests for information.
• Handle any other duties or special projects as assigned by the management

Other Tasks

• Liaising with external regulators and advisers, such as regulators, lawyers, bankers and auditors
• Updating Meeting schedules, Dashboard, MIS etc.
• Updating Digital Signatures, KYC etc.

Requirements

Skills required:

• Experience minimum 1 to 3 years.
• Excellent knowledge of office management software, such as MS Office Suite.
• Excellent communication skills, well conversant in English
• Strong analytical and organizational skills.
• Exceptional interpersonal and liaison skills.
• Ability to multitask and to work well in a fast-paced environment.

Educational Qualification

A qualified Company Secretary