Company Secretary Manager

Renew; New Delhi, Gurugram District; On-site; INR 1,800,000 - 2,400,000; Full time

Job summary

Renew in Gurugram seeks a Manager Secretarial to lead a team and manage end-to-end corporate secretarial, governance, and regulatory compliance for allocated group companies.

You will maintain statutory records, coordinate Board and General Meetings, handle ROC filings, ensure timely audits, and drive digitalization initiatives within the secretarial function.

Qualifications

• Experience leading a team and managing end-to-end corporate secretarial duties.
• Familiarity with governance practices, statutory records, and regulatory compliance.

Responsibilities

• Corporate Secretarial Compliance for group companies.
• Ensure compliance with the Companies Act, 2013, Secretarial Standards, and other corporate laws.
• Monitor and track periodic, event-based, and annual compliances for group companies.
• Maintain statutory records, registers, minute books, and other corporate records.
• Coordinate and manage Board Meetings, Committee Meetings, and General Meetings.
• Prepare notices, agendas, and attendance records; draft minutes.
• Prepare/review e-forms, returns, and documents with ROC and regulators.
• Liaise with Legal, Finance, Tax, HR, Auditors for compliance and governance.
• Maintain filings records and ensure timelines compliance.
• Experience handling multiple group companies including debt listed companies.

Skills

Team leadership

Governance

Regulatory compliance

Board meeting coordination

Education

Company Secretary

Job description

Position: Manager Secretarial
Experience- 8 to 12 years
Qualification- Qualified Company Secretary
Location- Gurugram

Role Purpose:
To be able to lead / manage a team along with that must be an individual contributor ensure end-to-end corporate secretarial, governance, and regulatory compliance requirements for allocated group companies. The role involves managing statutory records, coordinating Board and General Meetings, handling ROC filings, maintaining compliance tools, and providing secretarial support for transactions and special projects while ensuring compliance with applicable laws, regulations, and Secretarial Standards.

Key Responsibilities.

• Corporate Secretarial Compliance
• Ensure compliance with the provisions of the Companies Act, 2013, Secretarial Standards, and other applicable corporate laws for allocated group companies.
• Monitor and track periodic, event-based, and annual compliances and ensure timely completion.
• Maintain statutory records, registers, minute books, and other corporate records in accordance with applicable legal requirements.
• Ensure proper custody and updating of corporate records and governance documents.
• Coordinate and manage Board Meetings, Committee Meetings, and General Meetings of group companies.
• Prepare notices, agendas, explanatory notes, attendance records, resolutions, and other meeting-related documents.
• Draft Board, Committee, and General Meeting minutes and ensure timely finalization and circulation.
• Prepare / review, and ensure timely submission of various e-forms, returns, and documents with the Registrar of Companies (ROC) and other regulatory authorities.
• Liaise with internal functions including Legal, Finance, Taxation, Treasury, HR, Business Teams, and Auditors for compliance and governance-related matters including timely closure of Audits / Diligence exercise
• Maintain records of filings and ensure compliance with prescribed timelines.
• Candidate must have prior experience handling multiple group companies including debt listed companies.
• Assist in process improvement and digitalization initiatives within the secretarial function.