Company Secretary – LLB/LLM

Options Executive Search Private Limited; Hyderabad; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Options Executive Search Private Limited invites a qualified Company Secretary to lead governance, compliance, and secretarial functions for a growing organization with PE/VC backing.

The role requires 6-8 years of relevant experience, ICSI certification, and preferably an LLB or Master’s in Corporate Law, with strong drafting, communication, and stakeholder management skills; ROC filing and board meeting support are key.

Qualifications

• Qualified Company Secretary from ICSI.
• LLB or Master’s in Corporate Law may be preferred.
• 6-8 years of relevant experience in PE/VC-backed or listed companies.

Responsibilities

• Ensure compliance with Companies Act, 2013 and related regulations.
• Maintain statutory registers and file forms, returns, and financial statements with ROC.
• Organize board meetings, CSR committee meetings, AGM & EGM; prepare notices, resolutions, minutes.
• Act as advisor to the Board on legal and statutory matters; draft/review legal documents and MoUs.
• Liaise with departments and provide periodical compliance MIS to management.
• Manage investor communication and shareholder relations; handle share transfers and dividends.

Skills

Drafting skills

Communication

Interpersonal skills

ROC filing proficiency

Stakeholder management

Education

ICSI Qualified Company Secretary

LLB (Law) or Master’s in Corporate Law preferred

6-8 years PE/VC or listed company experience

Tools

Secretarial software tools

MCA portal / ROC filing systems

Job description

Our client is a 200 crores business, with a highly visible brand, and growing.

We are on the look out for Company Secretary.

The Key responsibilities are

1. Corporate Governance and Compliance:

• Ensure the company complies with the Companies Act, 2013 & related regulations.
• Maintain all statutory registers and ensure proper filing of forms, returns, and financial statements with the Registrar of Companies (ROC).
• Organize, schedule, and provide secretarial support for Board Meetings, CSR Committee Meetings, AGM, &EGM
• Prepare and distribute agenda, notices, board resolutions, and minutes of meetings in compliance with secretarial standards.
• Implement corporate governance practices, ensuring the company adheres to ethical and legal standards.

2. Stakeholder Communication and Investor Relationship:

• Ensure effective communication between the company and its shareholders, regulators, and other stakeholders.
• Manage and handle processes related to the issuance of shares, share transfer, and dividend distribution.
• Resolve shareholder disputes and manage shareholder meetings, including drafting notices and resolutions.
• Submission of the periodic information to the investors and other stake holders.

3. Filing and Reporting

• Ensure timely filing of various statutory forms, returns, and documents with the ROC.
• Prepare and submit annual and event-based returns including Annual Return, Directors’ Report, CSR Policy and Financial Statements.
• Handle filings related to changes in directors, share capital, registered office, or any amendments in the Memorandum or Articles of Association.

4. Legal Compliance and Advisory

• Act as a advisor to the Board of Directors on legal and statutory matters.
• Draft, review, and manage legal documents, contracts, agreements, and Memorandum of Understanding (MoU) to safeguard the company’s interests.
• Liaisoning with the various departments and submit the periodical compliance MIS to the management

Education & Experience:

• Qualified Company Secretary from the Institute of Company Secretaries of India (ICSI).
• Additional qualifications such as LLB (Law) or Master’s Degree in Corporate Law may be preferred.
• Minimum of 6-8 years of relevant experience in the companies having PE/VC investment or Listed in Stock Exchange.
• Excellent drafting skills for preparing notices, resolutions, minutes,& legal agreements.
• Capability to handle sensitive and confidential information.
• Proficiency in secretarial software tools and ROC filing systems (e.g., MCA portal).
• Effective communication and interpersonal skills for stakeholder management