Company Secretary (Fresher)

BHIVE Workspace; Bengaluru; On-site; INR 500,000 - 900,000; Full time

Job summary

BHIVE Workspace in Bengaluru invites a detail-oriented Qualified Company Secretary (Fresher) to join our Secretarial & Compliance team. The role encompasses governance support, statutory compliance, and regulatory filings across group entities, ensuring adherence to the Companies Act, 2013 and related regulations.

You will assist in board and committee meetings, maintain statutory registers, track filing deadlines, and coordinate with internal teams and external consultants to ensure timely,

Qualifications

• Qualified Company Secretary and ICSI Associate Member.
• Knowledge of the Companies Act, 2013 and LLP Act and applicable rules.
• Familiarity with MCA portal filings and corporate secretarial documentation.
• Strong attention to detail and ability to manage multiple deadlines.
• Proficiency in MS Excel, Word, PowerPoint, and document management systems.
• Willingness to learn, take ownership of responsibilities, and work collaboratively.

Responsibilities

• Assist in convening Board Meetings, Committee Meetings, and General Meetings, including notices, agendas, and minutes.
• Draft Board Resolutions, Shareholders’ Resolutions, and corporate documents.
• Maintain statutory registers, minutes books, and other records as required by the Companies Act, 2013.
• Monitor statutory compliance requirements and maintain compliance trackers.
• Prepare documents for private placements, preferential allotments, and securities-related actions.
• Maintain and update corporate records for group companies and LLPs.
• Coordinate with RTA/NSDL/CDSL for corporate actions and ISIN applications.
• Maintain records relating to shareholders, share capital, and dematerialisation of securities.
• Prepare and file statutory forms with MCA (AOC-4, MGT-7/MGT-7A, DIR-12, PAS-3, MGT-14, etc.).
• Support annual and event-based filings and coordination with external consultants.

Skills

Company Secretary qualification

Act & LLP Act knowledge

MCA portal familiarity

Detail orientation

MS Office proficiency

Willingness to learn and collaborate

Education

Qualified Company Secretary, ICSI Associate Member

Tools

MS Excel

MS Word

PowerPoint

Document management systems

Job description

Role Overview:

To build a strong foundation in corporate secretarial practice while ensuring timely, accurate, and effective execution of statutory and regulatory compliance requirements.

Job Overview:

We are looking for a detail-oriented and proactive Qualified Company Secretary (Fresher) to join our Secretarial & Compliance team. The candidate will support corporate governance, statutory compliance, regulatory filings, and secretarial activities across group entities, ensuring compliance with applicable provisions of the Companies Act, 2013, and other relevant laws and regulations.

Key Responsibilities:

1. Corporate Secretarial Compliance
   • Assist in convening Board Meetings, Committee Meetings, and General Meetings, including preparation of notices, agendas, and minutes.
   • Assist in drafting Board Resolutions, Shareholders’ Resolutions, and other corporate documents.
   • Maintain statutory registers, minutes books, and other records as prescribed under the Companies Act, 2013.
   • Assist in monitoring statutory compliance requirements and maintaining compliance trackers.
   • Support preparation of documents relating to private placements, preferential allotments and securities-related corporate actions.
   • Assist in maintaining and updating corporate records for group companies and LLPs.
   • Coordination with RTA/NSDL/CDSL for corporate actions and ISIN applications.
   • Assist in maintaining records relating to shareholders, share capital, and dematerialisation of securities.
2. ROC and MCA Filings
   • Assist in preparation and filing of statutory forms with the Ministry of Corporate Affairs (MCA), including AOC-4, MGT-7/MGT-7A, DIR-12, PAS-3, MGT-14, and other applicable forms.
   • Support annual filings, event-based filings, and maintenance of corporate records.
   • Coordinate with external consultants and practising Company Secretaries for certification and filing requirements.
3. Coordination and Reporting
   • Coordinate with internal finance, legal, HR and other teams to obtain information required for statutory compliances.
   • Track filing deadlines, documentation requirements, and pending action items.
   • Assist in preparing periodic compliance status reports for management.
   • Maintain organised digital and physical records of statutory documents.

Required Skills and Competencies:

• Qualified Company Secretary and Associate Member of ICSI.
• Basic knowledge of the Companies Act, 2013 and LLP Act and applicable rules.
• Familiarity with MCA portal filings and corporate secretarial documentation.
• Strong attention to detail and ability to manage multiple deadlines.
• Proficiency in MS Excel, Word, PowerPoint, and document management systems.
• Willingness to learn, take ownership of assigned responsibilities, and work collaboratively with cross-functional teams.

Preferred Attributes:

• Prior internship or practical training experience in a corporate secretarial department or with a practising Company Secretary.
• Basic understanding of LLP compliances, FEMA, SEBI regulations, and corporate governance practices.
• Ability to work in a fast-paced, growing organisation.

Collaboration and communication:

Proactive monitoring and collaboration with team members and internal departments are necessary to guarantee seamless operations at the Centre.

How the role Interact with other teams or Individuals:

Ensure effective communication and coordination between different cross functional teams to align the compliance function with overall business goals.