Company Secretary & Compliance Manager

Liquidnitro; Hyderabad; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Liquidnitro Games, India's flagship liveservices and game production company, seeks a qualified Company Secretary & Compliance Manager to own secretarial and regulatory obligations as we scale.

The role collaborates with the Executive Team, Board, investors, and external advisers; strong governance and cross-functional coordination are essential for success.

Qualifications

• Qualified Company Secretary with 5-8 years post-qualification experience.

Responsibilities

• Act as Company Secretary and independently manage board, committee and shareholder meetings.
• Maintain statutory registers and governance documentation per Companies Act, 2013.
• Manage MCA/ROC filings, including PAS-3, MGT-14, AOC-4, MGT-7, DIR-12, SH-7.
• Advise the Board on governance requirements and changes in corporate law.
• Administer ESOP end-to-end, including grant documentation and cap-table reconciliation.

Skills

Company Secretary

Regulatory compliance

Board governance

MCA/ROC filings

ESOP administration

Cross-functional coordination

MCA tools

Education

Company Secretary (ACS/FCS)

Law degree (advantage)

Tools

Microsoft Office

Google Workspace

e-signature platforms

Job description

Role - Company Secretary & Compliance Manager

About Us

Liquidnitro Games is India's flagship liveservices and game production company, founded by industry veterans with a proven track record in producing massively successful games and live services.For game companies, studios, and publishers worldwide, we offer world-class game development expertise to power creativity, growth, and profitability in their games.

What's in it?

We're looking for a qualified, hands‑on Company Secretary & Compliance Manager to independently own company secretarial, corporate governance, regulatory compliance, and investor‑related obligations as we scale. The role will work closely with the Executive Team/Founders, Board, investors, Finance, HR, auditors, and external legal advisers. It will also support the Exec Team on priority cross‑functional projects, legal operations, corporate administration, and process improvement initiatives.

Key Responsibilities

Company Secretarial & Corporate Governance

• Act as Company Secretary and independently manage Board, committee, and shareholder meetings, including notices, agendas, Board packs, minutes, resolutions, action trackers, and annual and extraordinary general meetings.
• Maintain statutory registers, minute books, corporate records, and governance documentation in accordance with the Companies Act, 2013 and applicable Secretarial Standards.
• Manage all recurring and event‑based MCA/ROC filings, including PAS-3, MGT-14, AOC-4, MGT-7, DIR-12, SH-7, and charge‑related filings, as applicable.
• Advise the Board and management on governance requirements, approval processes, delegated authorities, and changes in corporate law, escalating material concerns where required.
• Manage corporate actions including share issuances, allotments, transfers, capital changes, charter amendments, and related Board/shareholder approvals and filings.
• Administer the ESOP scheme end to end, including grant documentation, vesting and exercise tracking, pool utilization, statutory compliance, allotments, and cap‑table reconciliation.

Investor, Transaction & FEMA Compliance

• Track and close Conditions Precedent and Conditions Subsequent under investment and transaction documents, including completion certificates and supporting evidence for investors.
• Coordinate FEMA/RBI compliance for foreign investment and cross‑border transactions, including FC-GPR, FLA returns, the Single Master Form, and other applicable filings.
• Act as the principal coordination point for investors, legal advisers, auditors, consultants, and regulatory authorities on company secretarial and compliance matters.
• Support fundraising, investor reporting, due diligence, audits, and strategic transactions through accurate documentation and timely responses.
• Build and maintain a master compliance calendar covering Companies Act, FEMA/RBI, labor laws, POSH, licenses, investor obligations, GST/TDS timelines, and other entity‑level requirements. Tax preparation and filing will remain with Finance; this role will track completion and flag slippages.
• Monitor applicable labor and employment requirements, including the Shops & Establishments Act and relevant labor codes, and coordinate actions with HR and external advisers.
• Coordinate POSH compliance, Internal Committee constitution, annual reporting, and procedural requirements; serve on the Internal Committee only where legally eligible and formally appointed.
• Monitor regulatory changes, identify compliance gaps, drive remediation with Finance, HR, and Legal, and support internal and statutory audits.
• Coordinate the legal and governance review of corporate policies, codes, and delegated‑authority frameworks while ensuring the relevant business function retains implementation ownership.

Corporate Records, Legal & Stakeholder Coordination

• Own and continuously maintain the corporate data room and central repository for statutory records, constitutional documents, contracts, cap‑table records, approvals, licenses, and compliance evidence.
• Manage document circulation, e‑signatures, certified extracts, notarization, apostille, and other corporate execution formalities.
• Coordinate the secure storage, controlled access, retention, and disposal of confidential corporate and executive documents.
• Coordinate trademark and IP administrative filings, registry updates, renewals, and related documentation with IP counsel and internal stakeholders.
• Track Board and investor decisions, commitments, and action items, follow up with owners, and ensure closure within agreed timelines.

Executive Office & Special Projects

• Own and drive time‑bound special projects, coordinate inputs across Finance, HR, Legal, IT, and Operations, and ensure agreed outcomes are delivered.
• Maintain a consolidated tracker of open items across Finance, Legal, HR, and Operations; follow up internal owners on agreed deliverables and accelerate stalled or overdue matters.
• Prepare a short weekly summary for the board covering decisions required, key blockers, overdue actions, and upcoming deadlines.
• Manage the contract and obligation tracker for key customer, vendor, investor, and corporate agreements, including renewal dates, notice periods, approvals, and owner follow-ups.
• Maintain accurate contact details for key investors, advisers, customers, Board members, and senior leadership.
• Coordinate payment documentation for legal advisers, consultants, and professional firms; track retainers, advances, and unutilized balances; and follow up on time‑sensitive invoices or payments requiring executive attention.
• Coordinate corporate and counterparty KYC, authorized‑signatory updates, banking resolutions, insurance renewals, licenses, registrations, and due diligence questionnaires.
• Research governance, regulatory, corporate‑structuring, and business‑compliance matters and prepare concise options and recommendations for the Board.
• Identify and implement process improvements and automation across compliance tracking, document management, approval workflows, and legal operations.

Skill Requirements

• Qualified Company Secretary and Associate or Fellow Member of the Institute of Company Secretaries of India (ACS/FCS); a law degree is an advantage.
• 5-8 years of relevant post‑qualification experience, ideally in a startup, technology company, or VC/PE‑backed private company.
• Strong working knowledge of the Companies Act, Secretarial Standards, MCA/ROC procedures, FEMA/RBI regulations, labor‑law compliance, and corporate governance requirements.
• Hands‑on experience with Board processes, statutory filings, share issuances and transfers, ESOP administration, cap‑table maintenance, FEMA reporting, and investor transactions.
• Experience maintaining corporate data rooms and supporting fundraising, investor diligence, statutory audits, and external legal advisers.
• Experience driving cross‑functional projects, corporate administration, legal operations, process improvement, or similar initiatives is a strong advantage.
• Strong drafting, organization, stakeholder management, and follow‑through, with high integrity, discretion, attention to detail, and the confidence to elevate concerns.
• Proficiency with MCA tools, Microsoft Office or Google Workspace, document‑management systems, e‑signature platforms, and compliance‑tracking tools.
• Opportunity to independently build and own the governance and compliance function of a fast‑growing gaming company, with direct exposure to the Executive Team/founders, Board, investors, and strategic matters.
• Competitive salary, performance‑based incentives, professional development, and cross‑functional learning opportunities in a transparent and collaborative culture.