Company Secretary

NJ Group; Surat; On-site; INR 300,000 - 420,000; Full time

Job summary

NJ Group is seeking a detail-oriented professional in Surat, Gujarat to manage and update records of circulars, agreements, audits, and inspection letters. The role involves meticulous filing, categorization, and periodic reconciliation to ensure repository accuracy.

You will support the legal and compliance team with document management, comply with deadlines, and assist in preparing monthly and quarterly MIS reports, contributing to efficient departmental operations.

Responsibilities

• Maintain an up-to-date record of the latest circulars, agreements, audit reports, inspection letters, and penalty letters.
• Ensure proper categorization, filing, and organization of these records within the internal repository systems.
• Regularly verify and reconcile circulars, audit reports, and inspection letters with the internal repository to ensure consistency and completeness of records.
• Track and report on compliance-related deadlines, actions, and audit schedules.
• Assist in preparing monthly and quarterly MIS reports.
• Ensure the internal repository system for circulars, audits, agreements, and related documents to it is regularly updated and accurate.
• Provide general administrative support to the legal and compliance team of GRC, including document management and filing.
• Support the team with any ad-hoc tasks to ensure the smooth and efficient operation of the department.

Job description

Role & responsibilities

• Maintain an up-to-date record of the latest circulars, agreements, audit reports, inspection letters, and penalty letters.
• Ensure proper categorization, filing, and organization of these records within the internal repository systems.
• Regularly verify and reconcile circulars, audit reports, and inspection letters with the internal repository to ensure consistency and completeness of records.
• Track and report on compliance-related deadlines, actions, and audit schedules.
• Assist in preparing monthly and quarterly MIS reports.
• Ensure the internal repository system for circulars, audits, agreements, and related documents to it is regularly updated and accurate.
• Provide general administrative support to the legal and compliance team of GRC, including document management and filing.
• Support the team with any ad-hoc tasks to ensure the smooth and efficient operation of the department.