Company Secretary

Gemological Institute of America; Mumbai; On-site; INR 2,500,000 - 4,000,000; Full time

Job summary

Gemological Institute of America in Mumbai seeks an experienced Company Secretary to ensure statutory compliance, governance, and regulatory filings. You will organize Board/General Meetings, maintain statutory books, and coordinate with regulators and auditors to support corporate governance.

The ideal candidate has 6–7 years post-qualification experience, CS qualification and LLB preferred, with strong contract, labor, and governance knowledge, and excellent communication skills.

Qualifications

• Qualified Company Secretary with relevant LLB preferred.
• 6–7 years post-qualification experience in a mid-to-large corporate.
• Strong knowledge of company law and governance requirements.

Responsibilities

• Organize and conduct Board and General Meetings with notices, agendas, minutes, and annual reports.
• Maintain statutory records under Companies Act, 2013 and governance compliance.
• Coordinate with auditors, regulators, and legal professionals on secretarial matters.
• Draft and vet agreements, MOUs, NDAs, and ensure regulatory filings with ROC and RBI.

Skills

Company Law

Labor laws

Contract knowledge

Interpersonal skills

Communication skills

Education

CS Qualification

LLB

Job description

Company Secretary page is loaded## Company Secretarylocations: Mumbai, Indiatime type: Full timeposted on: Posted 2 Days Agojob requisition id: R0011244This position will be in charge of meeting the legal and statutory corporate compliances.## Essential Duties• Organizing & conducting Board Meetings/ General Meetings required under company’s act involving issuance of notices, drafting agenda, recording minutes & preparing annual reports. • Filling of various Forms and Returns with Registrar of Companies, RBI, banks etc. • Maintaining statutory records under the Companies Act, 2013. • Responsible for Corporate Governance compliance related issues. • Vetting and drafting various agreements, Memorandum of understanding, NDA’s etc. • Dealing with RBI for Foreign Exchange matters. • Drafting correspondence for various matters relating to governmental, quasi-governmental authorities based on the need of the business. • Handling grievance redressal mechanism. • Preparing legal notices and documents for legal proceedings under various statutory acts. • Responsible for maintaining contacts with legal professionals for initiating and follow ups on legal procedure and finalizing various legal agreements. • Coordinating with auditors and other external parties on secretarial matters. • Internal checking of certain records for compliance • Advising on good governance practices and compliance of Corporate Governance norms as prescribed under various Corporate, Securities and Other Business Laws and regulations and guidelines • Handles the promotion, formation and incorporation of companies and matters related therewith • Manages all tasks relating to Securities and their transfer and transmission • Acts as the custodian of corporate records, statutory books and registers • Manages the Secretarial/Compliance Audit • Signing of Annual Return where necessary and responsible for other declarations, attestations and certifications under the Companies Act, 1956 • Advises the company on arbitration, negotiation and conciliation in commercial disputes between various parties • Will also assist, participate, partner with internal and external stakeholders in areas of; Corporate Social Responsibility Communication with various stakeholders, like Shareholders, Government, Regulators, Authorities etc. o Industrial and labor laws • Works very closely with the Finance and Legal departments • Frequent interaction with executive management (CEO, BU heads, HR, IT etc.)## Competencies• Knowledge of Legal contract, Company Law matters, labour laws and other general laws etc. • Excellent Interpersonal and communication skills • Effective presentation skills • Independent working capability • Ability to interpret the law • Assertive and firm • Attention to details • Meticulous & attention for details • Excellent problem solving and trouble-shooting ability • Ability to plan and organize## Qualifications• Qualified Company Secretary preferably having LLB • Qualified and member of the Institute of Company Secretaries of India (ACS) • 6-7 years’ post qualification experience with a mid-to-large corporate (Turnover between INR 400 to INR 800 Crs)**Disclaimer:** This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification and it may be changed by management at any time. Other duties may also apply. Nothing in this job description changes the at-will employment relationship existing between the Company and its employees.Working at GIA Services means you can express your passion for education, gemstones, business, and make a difference. GIA Services seeks skilled professionals that will work as a team to fulfill its mission of building new capabilities, modernizing processes, and enabling future scalability. We welcome you to explore your career path in GIA Services! **Pre-Employment Requirements:** • Applicants and new hires are subject to background checks as per the company policy, this will include reference checks, address, education verification, police verification and work history verification. **Equal Opportunity** • GIA Services is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, marital status, age, disability, or veteran’s status. • Please review our current available positions. Due to the high volume of resumes we receive daily, we regret that we cannot personally contact every applicant. Candidates whose experience closely matches our qualification requirements will be contacted by GIA Services Human Resources department and invited for an interview. Thank you for your interest.