Company Secretary

Orix Corporation; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Orix Corporation in Mumbai seeks a qualified Company Secretary (ICSI) with 3–5 years of post-qualification experience in Company Secretarial, corporate governance, and regulatory compliance. The role oversees compliance with the Companies Act, Board/Committee meeting management, and statutory filings.

The candidate will develop policies, ensure data confidentiality, liaise with regulators and internal teams, and support audits.

Qualifications

• Qualified Company Secretary (ICSI) with post-qualification experience in governance and compliance.
• 3–5 years of relevant post-qualification experience in Company Secretarial, Corporate Governance, and Regulatory Compliance.
• Experience in NBFC, financial services or regulated industries is preferred.
• Strong understanding of corporate governance and regulatory compliance.
• Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Proficiency in MS Office and document management systems.
• Strong written and verbal communication skills; discretion and integrity in handling sensitive information.

Responsibilities

• Ensure compliance with the Companies Act, 2013, Secretarial Standards, and other applicable corporate laws and regulations.
• Organize and manage Board Meetings, Committee Meetings, General Meetings, and other statutory meetings.
• Prepare and maintain agendas, notices, minutes, resolutions, and action trackers for Board and Committee meetings.
• Maintain statutory registers, records, and filings as prescribed under applicable laws.
• Ensure compliance with regulatory requirements and internal policies regarding document retention, filing, and archiving.
• Regulatory Filings & Compliance Management.

Skills

Attention to detail

Discretion and integrity

Organizational skills

Written and verbal communication

Adaptability under pressure

Education

Company Secretary (ICSI)

Job description

Role & responsibilities

Corporate Governance and Secretarial Compliance:

• Ensure compliance with the Companies Act, 2013, Secretarial Standards, and other applicable corporate laws and regulations.
• Organize and manage Board Meetings, Committee Meetings, General Meetings, and other statutory meetings.
• Prepare and maintain agendas, notices, minutes, resolutions, and action trackers for Board and Committee meetings.
• Maintain statutory registers, records, and filings as prescribed under applicable laws.
• Ensure compliance with regulatory requirements and internal policies regarding document retention, filing, and archiving.
• Regulatory Filings & Compliance Management

Regulatory Filings & Compliance Management:

• Ensure timely filing of statutory returns, forms, and disclosures with the Registrar of Companies (ROC), Ministry of Corporate Affairs (MCA), and other regulatory authorities.
• Monitor changes in corporate laws and regulations and assess their impact on the organization.
• Coordinate secretarial audits and support internal, external, and regulatory audits.
• Maintain compliance calendars and track regulatory obligations across the organization.

Policy and Procedure Development:

• Assist in the development, implementation, and maintenance of policies and procedures.
• Identify areas for process improvement, streamline workflows, and enhance operational efficiency.
• Ensure adherence to corporate governance and compliance standards.

Confidentiality and Data Security:

• Handle sensitive and confidential information with the utmost discretion.
• Maintain strict data security protocols and ensure compliance with data protection regulations.
• Establish and enforce guidelines for data access, storage, and sharing within the department.

Relationship Management:

• Build and maintain effective relationships with internal stakeholders, including senior management, departments, and external partners.
• Liaise with external legal counsel, regulatory bodies, and governmental agencies as required.
• Coordinate with cross-functional teams to support company initiatives and projects.

Preferred candidate profile

- Qualified Company Secretary (Member of the Institute of Company Secretaries of India - ICSI).

- 3-5 years of relevant post-qualification experience in Company Secretarial, Corporate Governance, and Regulatory Compliance functions.

- Experience in NBFC, financial services or regulated industries is preferred.

- Strong understanding of corporate governance and regulatory compliance.

- Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.

- Proficiency in office productivity tools (e.g., Microsoft Office Suite) and familiarity with document management systems.

- Exceptional written and verbal communication skills, including the ability to draft professional documents and correspondence.

- Discretion and integrity in handling sensitive and confidential information.

- Attention to detail and a commitment to accuracy in all work activities.

- Ability to adapt to changing priorities and work well under pressure.