Company Secretary

Chandigarh University; Mohali; Vor Ort; INR 800.000 - 1.400.000; Vollzeit

Zusammenfassung

Chandigarh University is seeking a qualified Company Secretary to support the Audit Department in managing Board activities, governance and regulatory compliance. The role focuses on coordinating meetings, maintaining statutory records and ensuring timely follow-up on action points.

Required are CS from ICSI and relevant experience in board administration and regulatory filings, with strong drafting, coordination, and confidentiality skills. This is a full-time position at Chandigarh University.

Qualifikationen

• Qualified Company Secretary (CS) from ICSI.
• A degree in Commerce, Law, Finance, or Management will be an added advantage.
• Relevant experience in company secretarial, board administration, governance or regulatory filings preferred.

Aufgaben

• Coordinate Board and committee meetings; prepare notices, agendas, minutes.
• Maintain statutory registers and governance documents; draft board resolutions.
• Update compliance calendars; track deadlines and collect updates.
• Track board decisions and action points; prepare status reports.
• Support audits, governance reviews, and documentation verification; ensure confidentiality.

Kenntnisse

Corporate governance

Documentation & records management

Coordination & follow-up

Attention to detail

MS Office proficiency

Integrity & confidentiality

Ausbildung

CS - ICSI

Commerce/Law/Finance/Management degree (advantage)

Tools

MS Office Suite

Jobbeschreibung

About the Role:

We are seeking a qualified and detail-oriented Company Secretary (CS) to support the Audit Department in managing Board-related activities, corporate governance, statutory records, and regulatory compliance. The candidate will be responsible for coordinating Board and committee meetings, maintaining accurate documentation, monitoring compliance requirements, and ensuring timely follow-up on Board decisions and action points.

Responsibilities:

1. Board and Committee Meeting Coordination:

• Plan, schedule, and coordinate Board and committee meetings.
• Prepare and circulate meeting notices, agendas, agenda notes, and supporting documents.
• Draft and maintain accurate minutes of meetings.
• Coordinate with relevant stakeholders to ensure the timely submission of meeting documents.

2. Statutory Records and Documentation:

• Maintain statutory registers, records, and corporate governance documents.
• Ensure proper filing, preservation, and accessibility of Board-related documentation.
• Assist in drafting Board resolutions and other governance-related documents.

3. Compliance Management:

• Maintain and update compliance calendars to track statutory and regulatory deadlines.
• Monitor applicable statutory and regulatory filing requirements and ensure timely completion.
• Coordinate with internal departments to collect compliance updates, supporting documents, and confirmations.
• Identify pending compliance activities and follow up with the concerned departments.

4. Board Decisions and Action-Point Tracking:

• Maintain records of decisions taken during Board and committee meetings.
• Track action points and follow up with the concerned departments for timely closure.
• Prepare status reports on pending and completed actions for management review.

5. Audit and Governance Support:

• Assist the Audit Department in reviewing governance-related documents and compliance records.
• Support internal audits, compliance reviews, and documentation verification, wherever required.
• Ensure confidentiality, accuracy, and proper control of sensitive corporate records.
• Perform other related responsibilities as assigned by the reporting authority.

Qualifications:

• Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
• A degree in Commerce, Law, Finance, or Management will be an added advantage.
• Relevant experience in company secretarial functions, Board administration, corporate governance, or statutory compliance will be preferred.
• Candidates with practical exposure to Board and committee meetings, statutory documentation, and regulatory filings will be given preference.

Required Skills:

• Required Skills and Competencies
• Strong knowledge of corporate governance and applicable statutory compliance requirements.
• Excellent drafting, documentation, and record-management skills.
• Strong coordination, communication, and follow-up abilities.
• Attention to detail and the ability to manage multiple deadlines.
• Proficiency in MS Office, particularly Word, Excel, and PowerPoint.
• High levels of integrity, confidentiality, and professional accountability.