Company Secretary

Chandigarh University; Mohali; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Chandigarh University seeks a qualified Company Secretary (CS) to support the Audit Department with board-related activities, governance, statutory records and regulatory compliance.

The role involves coordinating board/committee meetings, maintaining minutes, governance documents and filing calendars, while ensuring follow-up on decisions and action items. Experience in governance and regulatory duties is preferred.

Qualifications

• Certified CS from ICSI is required or equivalent qualification.
• Commerce, Law, Finance or Management degree adds advantage.
• Experience in board administration, governance or statutory compliance preferred.
• Practical exposure to board meetings, filings and regulatory duties is valued.

Responsibilities

• Coordinate Board and committee meetings and circulate notices and minutes.
• Maintain statutory registers, governance documents and board resolutions.
• Track compliance calendars and ensure timely filings with regulators.
• Maintain records of board decisions and monitor action points for closure.
• Support audits, governance reviews and documentation verification.

Skills

Board administration

Governance compliance

Legal drafting

Documentation control

Stakeholder coordination

MS Office proficiency

Education

Qualified Company Secretary (CS) from ICSI

Tools

MS Office (Word, Excel, PowerPoint)

Job description

We are seeking a qualified and detail-oriented Company Secretary (CS) to support the Audit Department in managing Board-related activities, corporate governance, statutory records, and regulatory compliance. The candidate will be responsible for coordinating Board and committee meetings, maintaining accurate documentation, monitoring compliance requirements, and ensuring timely follow-up on Board decisions and action points.

Responsibilities:

1. Board and Committee Meeting Coordination:

• Plan, schedule, and coordinate Board and committee meetings.
• Prepare and circulate meeting notices, agendas, agenda notes, and supporting documents.
• Draft and maintain accurate minutes of meetings.
• Coordinate with relevant stakeholders to ensure the timely submission of meeting documents.

2. Statutory Records and Documentation:

• Maintain statutory registers, records, and corporate governance documents.
• Ensure proper filing, preservation, and accessibility of Board-related documentation.
• Assist in drafting Board resolutions and other governance-related documents.

3. Compliance Management:

• Maintain and update compliance calendars to track statutory and regulatory deadlines.
• Monitor applicable statutory and regulatory filing requirements and ensure timely completion.
• Coordinate with internal departments to collect compliance updates, supporting documents, and confirmations.
• Identify pending compliance activities and follow up with the concerned departments.

4. Board Decisions and Action-Point Tracking:

• Maintain records of decisions taken during Board and committee meetings.
• Track action points and follow up with the concerned departments for timely closure.
• Prepare status reports on pending and completed actions for management review.

5. Audit and Governance Support:

• Assist the Audit Department in reviewing governance-related documents and compliance records.
• Support internal audits, compliance reviews, and documentation verification, wherever required.
• Ensure confidentiality, accuracy, and proper control of sensitive corporate records.
• Perform other related responsibilities as assigned by the reporting authority.

Qualifications:

• Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
• A degree in Commerce, Law, Finance, or Management will be an added advantage.
• Relevant experience in company secretarial functions, Board administration, corporate governance, or statutory compliance will be preferred.
• Candidates with practical exposure to Board and committee meetings, statutory documentation, and regulatory filings will be given preference.

Required Skills:

• Required Skills and Competencies
• Strong knowledge of corporate governance and applicable statutory compliance requirements.
• Excellent drafting, documentation, and record-management skills.
• Strong coordination, communication, and follow-up abilities.
• Attention to detail and the ability to manage multiple deadlines.
• Proficiency in MS Office, particularly Word, Excel, and PowerPoint.
• High levels of integrity, confidentiality, and professional accountability.