CEO Office

HIVE MINDS DIGITAL MARKETING SCHOOL; Bengaluru; On-site; INR 1,500,000 - 2,500,000; Full time

Benefits offered by this job

Professional growth opportunities

Dynamic, collaborative environment

Job summary

HiveMinds seeks a seasoned Program Manager/Chief of Staff to work with the COO and senior leaders across strategy, product, growth, partnerships and operations. The role is cross‑functional, demanding strong analytical thinking and multi‑project oversight in a fast‑paced environment.

Responsibilities include translating priorities into projects, rolling out programs, establishing governance, managing stakeholder relations, and delivering thorough progress reports with actionable insights.

Qualifications

• Bachelor’s degree in Business Administration or related field; MBA preferred.
• 2+ years in strategy, corporate strategy, or similar role.
• Proven experience in project management and strategic analysis.

Responsibilities

• Define and outline programs / projects with timelines and stakeholders.
• Roll-out key programs and track progress with cross‑functional teams.
• Develop operating rhythm and governance for programs; manage meetings.
• Foster strong internal stakeholder relationships for seamless execution.
• Manage external meetings with clients, investors, vendors, and partners.
• Analyze progress; prepare reports on status and actions for initiatives.
• Gatekeeper for internal reports; review content before presenting to COO.
• Define SOPs and standardize cross‑functional processes.

Job description

Job Overview

The candidate will be working directly with the COO and other functional leads to drive mission‑critical initiatives across Strategy, Product, Growth, Partnerships and Operations.

The role will be cross‑functional and requires strong analytical skills, strategic thinking and ability to manage multiple projects simultaneously.

• Define and outline programs / projects basis organization priorities : Work with the COO to translate organizational goals into projects with timelines, key stakeholders and delivery milestones
• Roll‑out key programs: After COO and relevant approvals, roll‑out projects to relevant teams and track progress.
• Manage Operating Rhythm & Governance: Develop a robust operating rhythm to ensure all programs and projects are executed as per the plan. Ensure strong governance structure is in place for these programs and work with key stakeholders to ensure timely and high‑quality delivery. Manage COO’s meetings to ensure focus across priority areas.
• Internal Stakeholder management: Manage a strong and cordial relationship with cross functional stakeholders across the organization to ensure buy in and seamless execution of the initiatives.
• Manage External relationships: Manage COO’s meetings with external stakeholders- Clients, Investors, Vendors, Group Company Management, Media Partners etc. Do the pre‑meeting work and define post‑meeting action items.
• Analysis, Reporting and MIS: Update the progress and status of the programs on a periodic basis to the COO. Analyze, prepare and maintain thorough reports on status, progress and actions for all the initiatives.
• Screen and assess the quality of internal reports: be the gatekeeper for the work submitted to the COO office. Review with the teams before hand and handle changes done before presenting to COO.
• Define SOPs and Standardize cross function processes: Define SOPs and processes for different functions. Identify opportunities to optimize processes and manage cross‑functional programs to execute on the same.

Desired Skills And Capabilities

• Business acumen: You should have a strong understanding of business and revenue models, ability to translate business goals to functional goals for the organization
• Leadership Skills: You possess strong leadership skills to effectively manage relationships with senior executives (COO direct reportees, other senior leaders in the organization) and senior peers. Ability to get work done without having reporting relationships with the teams
• Strategic Planning: You should be able to track progress against the annual operating plan (AOP), strategic initiatives etc.
• Communication Skills: You possess excellent communication skills to effectively communicate with senior team members, and other stakeholders.
• Analytical Skills: You possess strong analytical skills to be able to work with large data sets, create actionable and insightful reports. Should be. Highly detail oriented and organized way of working: You should be organized and meticulous in day to day work, to be able to handle a variety of projects at a given point of time.
• Education Qualification and Experience: You should be an Engineer and MBA from a Tier I college with 6-8 years of experience either in management consulting with a focus on strategy and operations engagements; or program management; or playing chief of staff role.
• Data analysis and formalisation:
• Data analysis and presentation for consumption within the team and for sharing with external parties
• Preparing various presentations including pitch decks, status reports and program constructs

Qualifications

• Bachelor’s degree in Business Administration, Management, Economics, or a related field; MBA or advanced degree preferred. (Education from Tier 1 Undergrad, MBA and/or related fields).
• 2+ years of experience in strategy consulting, corporate strategy, or a similar role. (ex-Founders, and candidates from high‑growth startup ecosystem also preferred).
• Proven experience in project management and strategic analysis.

Key Competencies

• Strategic Thinking. Strong analytical and problem‑solving skills.
• Project Management
• Communication and Presentation Skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• High level of integrity and discretion in handling confidential information.
• Collaboration and Teamwork
• Tolerance for ambiguity with a strong bias for action
• Obsession with process excellence

Benefits

• Opportunities for professional growth and development.
• A dynamic and collaborative work environment.

About HiveMinds

HiveMinds, a unit of Madison World, is a full‑service digital marketing organization. Our clients span across countries including India, UAE, USA and Malaysia. We have a strong clientele from a variety of industries like - Insurance, Retail and CPG, Education, Food Tech, Health Tech, FinTech, FMCG, Consumer Durables, Travel, D2C companies, etc. Over the last 14 years, we have powered the digital growth of many start‑ups that are now enjoying the unicorn status in India. We have dedicated teams for Google ads, Facebook, Amazon Marketplace, Flipkart, native ad platforms etc. that are mentored and trained by some of the best digital minds in the country. Our teams are spread across Bangalore (Head Office), Mumbai, Delhi‑NCR and Dubai.

Who We Are

We’re a place for marketing enthusiasts and consulting gurus to come and flourish. We hire and nurture the best talent in the industry, through a rigorous interview process and then spend time and resources to train them in our way of working. We value intellectual prowess, enthusiasm and authenticity, and intellectual honesty in our teams. Similarly, we respond by being completely transparent and always taking a “People First” approach in our decisions.