Business Coordinator

Alexion Pharmaceuticals; Bengaluru; On-site; INR 2,500,000 - 4,000,000; Full time

Job summary

Alexion Pharmaceuticals India in Bengaluru seeks an experienced Executive Support and Site Operations professional to enable leadership. You will manage complex calendars, travel, budgets, leadership forums, and events across time zones, coordinating with US/Europe teams and serving as a key contact for the Bangalore site.

This role requires strong organisation, discretion, collaboration, and a solution-focused approach, with hybrid meeting coordination and executive communications support.

Qualifications

• 4+ years in executive support and site operations for senior leaders across time zones.
• Strong MS 365 suite proficiency and experience with hybrid collaboration tools.
• Proven ability to coordinate workshops, events, and leadership meetings.
• Excellent written and verbal communication with attention to detail.

Responsibilities

• Manage complex, multi-time-zone calendars and priorities across global teams.
• Plan leadership meetings, off-sites, town halls, agendas, travel, and budgets.
• Prepare expense reports and maintain documentation for continuity.
• Coordinate site operations and collaborate with facilities, IT, HR, and finance.

Skills

Executive support

Site operations

Calendar management

Cross-time-zone coordination

Communication

Documentation & expense management

Relationship building

Process improvement

Confidentiality

Tools

Microsoft 365

Outlook

Teams

SharePoint

PowerPoint

Excel

Smartsheet

Job description

Job Summary

Provide executive, administrative, and site operations support to Alexion India leadership. Coordinate complex calendars, travel, budgets, leadership forums, and events across multiple time zones while supporting engagements with global leadership. Partner closely with colleagues in the US and Europe and serve as a key point of contact for Bangalore site operations. This role requires strong organisation, discretion, collaboration, and a solution-focused approach.

Responsibilities

Executive Leadership Support

• Manage complex, multi-time-zone calendars and coordinate priorities across global teams.
• Plan and support leadership meetings, off-sites, and town halls, including agendas, communications, logistics, action tracking, and hybrid participation.
• Prepare and submit expense reports in line with company policies and deadlines.
• Provide cross-coverage support and maintain clear documentation to ensure continuity.

Bangalore Site Operations

• Support day-to-day site coordination and collaborate with Facilities, IT, HR, Finance, and other partner teams.
• Coordinate leadership visits, including scheduling, travel logistics, visitor access, venue arrangements, and on-site support.
• Support town halls and hybrid events, including technology readiness, rehearsals, and event execution.
• Coordinate facilities requests, site resources, supplier information, and operational activities.

Workshops, Conferences Forums

• Support the planning and delivery of scientific and operational workshops, conferences, and leadership forums.
• Coordinate communications, invitations, participant onboarding, and action tracking.
• Manage event logistics, budgets, vendor coordination, and contract administration.
• Partner with colleagues across the US and Europe to support strategic initiatives and conference activities.

Executive Communications Content

• Partner with Communications teams to develop presentations, leadership updates, and event materials.
• Prepare meeting summaries, speaker briefings, talking points, and executive reports.
• Maintain organised records, documentation, and version control.

Sustainability Culture

• Support sustainable ways of working by promoting efficient use of resources and thoughtful planning.
• Foster inclusive, respectful communication across cultures and time zones.
• Support employee engagement activities, team events, and site initiatives.

Essential Skills/Experience

• 4+ years of executive support and site operations experience supporting senior leaders across multiple time zones.
• Strong Microsoft 365 skills (Outlook, Teams, SharePoint, PowerPoint, Excel) and experience with Smartsheet and hybrid collaboration technologies.
• Experience coordinating workshops, conferences, and hybrid events.
• Strong written and verbal communication skills, with the ability to prepare executive-quality presentations and updates.
• High attention to detail in documentation, expense management, and compliance processes.
• Ability to build effective relationships with stakeholders, vendors, and teams across global regions.
• Experience improving processes, developing templates, and leveraging automation tools.
• Sound judgement, professionalism, and the ability to handle confidential information.

Desirable Skills/Experience

• Strong prioritisation and executive support capabilities.
• Excellent organisation skills and ability to manage multiple deadlines.
• Experience facilitating hybrid meetings and supporting senior leadership communications.
• Demonstrated problem-solving skills and dedication to continuous improvement.
• Ability to work effectively across different cultures, perspectives, and geographies.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.