Business Coordinator

AstraZeneca; Bengaluru; Hybrid; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

AstraZeneca is seeking a Business Coordinator in Bengaluru to provide executive support to India leadership, manage complex calendars, travel, and budgets, and coordinate with global teams across US and Europe. The role requires discretion, collaboration, and a solution-oriented mindset.

You will support site operations, plan leadership forums and hybrid events, and partner with Communications to develop presentations and updates.

Qualifications

• 4+ years of executive support across multiple time zones.
• Proficient in Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint, Excel).
• Experience coordinating workshops, conferences, and hybrid events.
• Strong written and verbal communication; ability to prepare executive presentations.
• Detail-oriented with expense management and compliance.
• Able to build relationships with stakeholders and vendors globally.

Responsibilities

• Manage complex, multi-time-zone calendars and priorities across global teams.
• Plan leadership meetings, off-sites, and town halls, including agendas and logistics.
• Prepare and submit expense reports per policy.
• Provide cross-coverage and maintain documentation for continuity.
• Coordinate day-to-day site operations with Facilities, IT, HR, Finance and partners.
• Support leadership visits, travel logistics, venues, and on-site support.
• Coordinate hybrid events, technology readiness, rehearsals, and execution.
• Develop presentations and executive communications; maintain records and version control.

Skills

Executive support

Microsoft 365

Outlook

Teams

SharePoint

PowerPoint

Excel

Smartsheet

Event planning

Cross-time-zone coordination

Tools

Smartsheet

Job description

# Job Title: Business Coordinator

Location: Bangalore, India

Global Level: C

Introduction to role:

Provide executive, administrative, and site operations support to Alexion India leadership. Coordinate complex calendars, travel, budgets, leadership forums, and events across multiple time zones while supporting engagements with global leadership. Partner closely with colleagues in the US and Europe and serve as a key point of contact for Bangalore site operations. This role requires strong organisation, discretion, collaboration, and a solution-focused approach.

Accountabilities:

Executive & Leadership Support

• Manage complex, multi-time-zone calendars and coordinate priorities across global teams.
• Plan and support leadership meetings, off-sites, and town halls, including agendas, communications, logistics, action tracking, and hybrid participation.
• Prepare and submit expense reports in line with company policies and deadlines.
• Provide cross-coverage support and maintain clear documentation to ensure continuity.

Bangalore Site Operations

• Support day-to-day site coordination and collaborate with Facilities, IT, HR, Finance, and other partner teams.
• Coordinate leadership visits, including scheduling, travel logistics, visitor access, venue arrangements, and on-site support.
• Support town halls and hybrid events, including technology readiness, rehearsals, and event execution.
• Coordinate facilities requests, site resources, supplier information, and operational activities.

Workshops, Conferences & Forums

• Support the planning and delivery of scientific and operational workshops, conferences, and leadership forums.
• Coordinate communications, invitations, participant onboarding, and action tracking.
• Manage event logistics, budgets, vendor coordination, and contract administration.
• Partner with colleagues across the US and Europe to support strategic initiatives and conference activities.

Executive Communications & Content

• Partner with Communications teams to develop presentations, leadership updates, and event materials.
• Prepare meeting summaries, speaker briefings, talking points, and executive reports.
• Maintain organised records, documentation, and version control.

Sustainability & Culture

• Support sustainable ways of working by promoting efficient use of resources and thoughtful planning.
• Foster inclusive, respectful communication across cultures and time zones.
• Support employee engagement activities, team events, and site initiatives.

Essential Skills/Experience:

• 4+ years of executive support and site operations experience supporting senior leaders across multiple time zones.
• Strong Microsoft 365 skills (Outlook, Teams, SharePoint, PowerPoint, Excel) and experience with Smartsheet and hybrid collaboration technologies.
• Experience coordinating workshops, conferences, and hybrid events.
• Strong written and verbal communication skills, with the ability to prepare executive-quality presentations and updates.
• High attention to detail in documentation, expense management, and compliance processes.
• Ability to build effective relationships with stakeholders, vendors, and teams across global regions.
• Experience improving processes, developing templates, and leveraging automation tools.
• Sound judgement, professionalism, and the ability to handle confidential information.

Desirable Skills/Experience:

• Strong prioritisation and executive support capabilities.
• Excellent organisation skills and ability to manage multiple deadlines.
• Experience facilitating hybrid meetings and supporting senior leadership communications.
• Demonstrated problem-solving skills and dedication to continuous improvement.
• Ability to work effectively across different cultures, perspectives, and geographies.

At AstraZeneca's Alexion division for Rare Diseases, you'll find an environment where innovation thrives! Our commitment to patients drives us forward every day. Here you'll be part of a team that values diversity of thought as much as diversity of people. We believe in empowering our employees through tailored development programs that align personal growth with our mission. With a rapidly expanding portfolio in a dynamic biotech atmosphere combined with the resources of a global biopharma leader-your career here is more than just a path- it's a journey towards making a difference where it truly counts.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

Alexion is proud to be an Equal Employment Opportunity and Aff…

We are committed to fostering a culture of belonging where every single person can belong because of their uniqueness. The Company will not make decisions about employment, training, compensation, promotion, and other terms and conditions of employment based on race, color, religion, creed or lack thereof, sex, sexual orientation, age, ancestry, national origin, ethnicity, citizenship status, marital status, pregnancy, (including childbirth, breastfeeding, or related medical conditions), parental status (including adoption or surrogacy), military status, protected veteran status, disability, medical condition, gender identity or expression, genetic information, mental illness or other characteristics protected by law. Alexion provides reasonable accommodations to meet the needs of candidates and employees. To begin an interactive dialogue with Alexion regarding an accommodation, please contact [e-mail]. Alexion participates in E-Verify.