Billing Manager

Flipspaces; Mumbai; On-site; INR 1,600,000 - 2,400,000; Full time

Benefits offered by this job

Performance-linked appraisals

Structured career growth with senior-#

Technology-driven culture

Job summary

Flipspaces seeks a Billing Manager – Project Billing & Commercial Management to own end-to-end project billing, from raising client invoices aligned to milestones to tracking vendor payments and GRN reconciliation, ensuring every rupee is documented and accounted for. This role is the commercial backbone of project delivery.

You will coordinate with PMs, manage AR, perform 3-way matching on vendor invoices, maintain project-wise MIS, and support month-end P&L and audits.

Qualifications

• 4–8 years in project billing, commercial management, or accounts in construction, real estate, or interior fit-out.
• Strong understanding of project billing cycles, PO/GRN processes, and contract commercial structures.
• Proficient in Excel, billing software, and Tally or equivalent accounting tools.
• Detail-oriented, structured, and able to manage multiple projects simultaneously without errors.
• Graduate in Commerce, Accounting, or Finance. CA Inter is an advantage.

Responsibilities

• Prepare and raise client invoices aligned to project milestone completion — in coordination with PMs, ensuring billing is timely, accurate, and contractually compliant.
• Track outstanding receivables project-wise — follow up on collections, elevate delays to the PM and leadership, and maintain a live AR dashboard.
• Manage vendor billing — receive, verify, and process vendor invoices against approved POs, GRNs, and work orders; ensure 3-way match before any payment is approved.
• Maintain a project-wise billing tracker covering: invoices raised, collected, pending, and projected — updated weekly.
• Control and reconcile project petty cash — verify vouchers, receipts, and approvals; submit weekly petty cash reports to the Finance team.
• Coordinate with the procurement team on PO vs GRN reconciliation — flag mismatches and ensure no vendor is paid without complete documentation.
• Prepare monthly project-wise MIS for the AGM/AVP covering: billing status, collections, vendor payables, and cash position per project.
• Ensure all billing documentation is complete and filed — contracts, work orders, invoices, payment receipts, and correspondence.
• Track and ensure compliance with TDS, GST, and other applicable deductions on client and vendor billing.
• Support the Finance Controller in month-end project P&L reconciliation and audit requirements.

Skills

Client invoicing & milestone billing

AR tracking & collections

Vendor invoice processing & 3-way

Petty cash management

Project billing MIS

TDS & GST compliance

PO-GRN reconciliation

Project P&L support

Multi-project billing

Education

Commerce/Accounting/Finance degree

CA Inter is an advantage

Tools

Excel

Billing software

Tally

Job description

Designation: Billing Manager – Project Billing & Commercial Management The Billing Manager owns the end-to-end project billing function at Flipspaces — from raising client invoices aligned to milestone completion to tracking vendor payments, managing GRN reconciliation, controlling petty cash, and ensuring that every rupee in and out of a project is documented, approved, and accounted for. This role is the commercial backbone of project delivery.

Roles and Responsibilities

• Prepare and raise client invoices aligned to project milestone completion — in coordination with PMs, ensuring billing is timely, accurate, and contractually compliant.
• Track outstanding receivables project-wise — follow up on collections, elevate delays to the PM and leadership, and maintain a live AR dashboard.
• Manage vendor billing — receive, verify, and process vendor invoices against approved POs, GRNs, and work orders; ensure 3-way match before any payment is approved.
• Maintain a project-wise billing tracker covering: invoices raised, collected, pending, and projected — updated weekly.
• Control and reconcile project petty cash — verify vouchers, receipts, and approvals; submit weekly petty cash reports to the Finance team.
• Coordinate with the procurement team on PO vs GRN reconciliation — flag mismatches and ensure no vendor is paid without complete documentation.
• Prepare monthly project-wise MIS for the AGM/AVP covering: billing status, collections, vendor payables, and cash position per project.
• Ensure all billing documentation is complete and filed — contracts, work orders, invoices, payment receipts, and correspondence.
• Track and ensure compliance with TDS, GST, and other applicable deductions on client and vendor billing.
• Support the Finance Controller in month-end project P&L reconciliation and audit requirements.

What Makes This Role Hard

• Billing depends on PMs raising milestones on time — chasing internal teams for inputs while managing client payment timelines simultaneously is a constant pressure.
• Every project has a different contract structure, billing schedule, and retention clause — managing these simultaneously without errors requires extreme rigour.
• Vendor billing disputes, GRN mismatches, and advance reconciliation issues can hold up payments and damage vendor relationships if not handled quickly.
• The role sits at the intersection of operations, finance, and procurement — and is pulled in all three directions at once.

Desired Candidate Profile

• 4–8 years in project billing, commercial management, or accounts in construction, real estate, or interior fit-out.
• Strong understanding of project billing cycles, PO/GRN processes, and contract commercial structures.
• Proficient in Excel, billing software, and Tally or equivalent accounting tools.
• Detail-oriented, structured, and able to manage multiple projects simultaneously without errors.
• Graduate in Commerce, Accounting, or Finance. CA Inter is an advantage.

Key Skills

• Client invoicing & milestone billing
• AR tracking & collections follow-up
• Vendor invoice processing & 3-way match
• Petty cash management & reconciliation
• Project billing MIS
• TDS & GST compliance
• PO-GRN reconciliation
• Project P&L support
• Multi-project billing management

Why Join FlipSpasces?

• Work on landmark commercial projects for India's leading corporates, co-working operators, and enterprise brands.
• Performance-linked appraisals, spot awards, and a structured career growth path with direct visibility to senior leadership.
• Be part of a technology-driven, high-performance culture that values doing things the right way, not just the fast way.